SUBJECT:
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Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with The Arcanum Group for Hexagon EAM Licensing and Support Renewal, with a base term of one (1) year and four (4) option years including optional ad-hoc service hours, for a total amount not to exceed amount of $3,762,152.
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FISCAL IMPACT:
Funding for this action is available in the FY2025 Operating Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
? 1. Customer ? 2. Community
? 3. Workforce ? 4. Organizational Effectiveness
EXPLANATION OF STRATEGIC ALIGNMENT: As part of our strategic commitment to fiscal responsibility and operational transparency, leveraging Hexagon EAM ensures clear visibility into asset performance and improves governance over maintenance operations and expenditures. This move supports our long-term objective to optimize asset investments, enhance operational oversight, and deliver reliable, high-quality services that meet the evolving needs of the organization.
BUSINESS CASE: To ensure ongoing operational efficiency, maximize asset lifespan, and provide proactive maintenance, the organization is committed to leveraging Hexagon EAM's comprehensive capabilities. This strategic utilization aims to streamline maintenance workflows, enhance data-driven decision-making, and improve the long-term reliability and performance of our critical assets.
COMMITTEE RECOMMENDATION: The item was presented and recommended for approval by the Operations, Planning and Safety Committee on September 10, 2025.
EXECUTIVE SUMMARY: The CapMetro implementation of Hexagon EAM modernized asset management, to enhance tracking, maintenance, and overall operational efficiency of our extensive fleet and facilities. This strategic move, now undergoing continuous refinement through data remediation and program enhancements, aims to ensure fiscal responsibility, improve transparency, ...
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