SUBJECT:
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Approval of a resolution authorizing the President & CEO, or her designee, to include additional funding of $676,028 to an existing contract with Stacy and Witbeck, Inc. for an in-progress Design-Build project for the McKalla Rail Station for a total contract amount not to exceed $21,559,973 and to extend the contract performance period by 102 days.
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FISCAL IMPACT:
Funding for this action is available in the FY2024 Capital Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☒ 2. Community
☐ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☒ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: The McKalla Station will serve as a key transit option for Q2 stadium customers and serve the greater community as an expanded daily service option for the MetroRail Red Line. It will support sustainable regional growth is this rapidly growing area of the community.
BUSINESS CASE: The McKalla Station project is an essential part of addressing the transportation and mobility needs of the Austin community, increasing access to entertainment, jobs, and services in a reliable, safe, and convenient manner. The station design will facilitate multimodal transportation options including travel by foot, bicycle, bus, rideshare and other active transit options. Large residential areas exist to the east of the proposed station, and there are major commercial, retail, and university facilities in the vicinity. The funding for this action is available in the FY2024 Capital Budget and the five-year capital improvement plan.
COMMITTEE RECOMMENDATION: This item will be presented to the full board on October 23, 2023.
EXECUTIVE SUMMARY: The Board awarded a Design-Build contract to Stacy and Witbeck on March 28, 2022 for the McKalla Station platforms, canopies, other amenities, accessibility and relocation and upsizing of wastewater line. The contract is to design, construct, and deliver a fully functioning passenger rail station in accordance with the Authority’s technical requirements, guidelines, and all other provisions.
Design Build projects, by design, may require periodic changes to the contract as the project progresses. With this proposed contract amendment, the project remains on-time and on-budget, with a scheduled completion in early 2024, in advance of the start of the Austin FC 2024 Season.
Additional scope of work for the relocation, design and construction of 42” diameter Storm Sewer (storm drain) was added to the project in April 2023. Time was required for arranging the approval of the easements and permitting to meet the City design and construction criteria for the work to be completed within the easements. The design and construction of wastewater and stormwater drainage lines resulted in station design changes to the platform ramps and required an increase in the contract amount, from the existing project budget, in an amount of $676,028, and a 102 day adjustment to the contract performance period.
DBE/SBE PARTICIPATION: There is a DBE goal of 15% applied against this contract. To meet the assigned goal, the prime contractor has committed to contract with 12 DBE subcontractors.
PROCUREMENT: The original contract procurement was conducted pursuant to the Design Build Procedure for Certain Civil Works Projects, Texas Government Code Title 10, Chapter 2269, Sub chapter H to procure design and construction services. CapMetro staff identified an opportunity to add scope to Project 2 facilitating an acceleration of the project schedule and design & construction of the storm sewer. The design-build contractor, Stacey and Witbeck Inc., had to make changes to the design of the stormwater line and proposed easements due to changes in the city design criteria that caused other design and construction changes to the south ramp of NB platform and the wastewater line. The cost proposal was received from Stacy and Witbeck, Inc., for the construction changes and time extension and was further negotiated based on prevailing market rates and as per the current trend of significant increase in the construction material and labor costs. The existing contract is in an amount not to exceed $20,883,945. The total amount of the contract including the change will be not to exceed $21,559,973.
RESPONSIBLE DEPARTMENT: Capital Construction and Engineering Design
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2023-977
WHEREAS, The Capital Metropolitan Transportation Authority Board of Directors and Capital Metro Management endeavor to provide the best customer experience and to better serve Central Texas residents; and
WHEREAS, The Capital Metropolitan Transportation Authority Board of Directors and Capital Metro Management recognize the need to add additional scope, time and funding to the contract for the design and construction (Design-Build) of the McKalla Station Project.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors authorizing the President & CEO, or her designee, to include additional funding of $676,028 to an existing contract with Stacy and Witbeck, Inc. for an in-progress Design-Build project for the McKalla Rail Station for a total contract amount not to exceed $21,559,973 and to extend the contract performance period by 102 days.
____________________ Date: ____________________
Secretary of the Board
Becki Ross