SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with ATX-VIP Towing for towing services over the course of one year, in a total amount not to exceed $492,900.
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FISCAL IMPACT:
Funding for this action is available in the FY2025 Operating Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☐ 2. Community
☐ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☒ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: While operating bus fleets, it is necessary at times to tow them to the repair facility when they fail or become unsafe to operate. Quickly removing the vehicle from the street improves the safety of both the passengers and the general public.
BUSINESS CASE: It is advantageous to tow a vehicle to the repair facility where the vehicle can be properly repaired with the correct tools and parts, instead of repairing vehicles on the street where proper tools and parts may not be available, traffic is impeded, and potential safety risks are created for employees and the general public.
COMMITTEE RECOMMENDATION: The item was presented and recommended for approval by the Operations, Planning and Safety Committee on May 7, 2025.
EXECUTIVE SUMMARY: Capital Metro operates a fleet of over 450 buses and 200 support vehicles. While operating these fleets, it is necessary at times to tow them to a repair facility when they fail or become unsafe to operate. It is advantageous to tow a vehicle to where the vehicle can be properly repaired with the correct tools and parts, instead of repairing vehicles on the street where proper tools and parts may not be available, traffic is impeded, and potential safety risks are created for employees and the general public.
DBE/SBE PARTICIPATION: A 0% DBE/SBE goal was assigned to this procurement, which did not include subcontract opportunities.
PROCUREMENT: On March 12, 2025, an Invitation for Bids was issued and formally advertised for Towing Services. By the closing date of April 11, 2025, two (2) bids were received. In accordance with the instructions in the solicitation, award will be made to the responsive and responsible bidder with the lowest priced bid for Towing Services. ATX-VIP Towing, with an overall bid of $492,900.00, was the lowest bidder that was determined to be both responsive and responsible. Pricing was deemed fair and reasonable based on adequate price competition and cost analysis. The contract term is one (1) year from Notice to Proceed.
RESPONSIBLE DEPARTMENT: Bus Operations and Maintenance Oversight
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2025-1438
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to provide safe and reliable service; and
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to award this Towing Services contract the most responsive and responsible vendor.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with ATX-VIP Towing for towing services over the course of one year, in a total amount not to exceed $492,900.
____________________ Date: ____________________
Secretary of the Board
Becki Ross