SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with Preferred Technologies LLC. for the installation of 127 replacement and new video cameras and supporting equipment at four CapMetro Park & Ride facilities in a total not to exceed amount of $180,997.
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FISCAL IMPACT:
Funding for this action is available in the FY2024 Capital Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☐ 2. Community
☐ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☒ 4.2 Culture of Safety ☒ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: CapMetro serves thousands of customers daily who use our Park & Ride facilities. The safety and security of both our customers and employees is a priority and in alignment with the CapMetro strategic plan.
BUSINESS CASE: Cameras purchased by this contract will either be replacement cameras where existing cameras have reached the end of their useful life (maintaining state of good repair), or they will be new cameras installed to reduce existing blindspots in coverage.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval by the Operations, Planning and Safety Committee on October 11, 2023.
EXECUTIVE SUMMARY: Equipping the CapMetro Park & Ride facilities with video cameras enhances the safety and security of those facilities for CapMetro customers and employees and serves as a deterrent to criminal activity. The CapMetro Operations Control Center and Public Safety Dispatchers rely heavily on video cameras at Park & Ride facilities to monitor operations, perform security camera sweeps throughout the day, and research incidents using recorded video. The cameras also serve as a deterrent to criminal activity because they are clearly visible and provide thorough video coverage of the facilities. Video cameras add business value by providing real time and recorded information that allows CapMetro to make critical decisions to positively impact operations. This information helps the CapMetro Operations Control Center and Public Safety Department make effective decisions that improve service efficiency and customer experience.
This project also aligns with the objectives of maintaining a culture of safety and adhering to a state of good repair, as many of the cameras are at the end of their useful life.
The scope of this project is to install 127 video cameras at four CapMetro Park & Rides to maintain a state of good repair. Of the 127 video cameras, 19 will be new cameras installed at Leander, Lakeline and South Congress Transit Center to ensure coverage and reduce/eliminate some existing blind spots.
Replacement Cameras
• Leander - 33
• Lakeline - 40
• South Congress Transit Center - 29
• Tech Ridge - 25
New Cameras
• Leander 1
• Lakeline 9
• South Congress Transit Center - 9
DBE/SBE PARTICIPATION: No SBE goal is assigned to this procurement due to limited subcontracting opportunities.
PROCUREMENT: The contract will use the Department of Information Resources (DIR) cooperative Contract No. DIR-CPO-4742 held by Preferred Technologies LLC for Surveillance, Law Enforcement, Surveillance and Security Monitoring, Emergency Preparedness, Disaster Recovery Technology Products and Services.
DIR awarded contracts are made available for use by Capital Metro via Title 7, Intergovernmental Relations Chapter 791, Interlocal Cooperation Contracts and The Texas Interlocal Cooperation Act. Purchases made using DIR contracts satisfy otherwise applicable competitive bidding requirements.
The pricing to provide and install video surveillance cameras at four CapMetro Park & Ride facilities was determined to be fair and reasonable by the DIR organization during its solicitation and award process. Additionally, pricing proposals were requested from five vendors who provide similar services through DIR and like cooperatives. Three proposals were received and evaluated. Preferred Technologies provided the best value to the Authority.
The following is Preferred Technologies DIR pricing per facility:
|
Description |
Lump Sum |
|
Camera Enhancement and Replacement - Leander Park & Ride |
$50,453.12 |
|
Camera Enhancement and Replacement - Lakeline Park & Ride |
$56,356.19 |
|
Camera Enhancement and Replacement - S. Congress TC Park & Ride |
$38,774.17 |
|
Camera Enhancement and Replacement - Tech Ridge Park & Ride |
$35,383.14 |
|
Total Lump Sum |
$180,966.62 |
The contract will be a fixed price contract.
RESPONSIBLE DEPARTMENT: Public Safety & Emergency Management
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2023-974
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to ensure the safety and security of employees and customers; and
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to install 127 cameras to support operations and ensure safety and security at the Leander, Lakeline, South Congress, and Tech Ridge Park & Ride facilities.
NOW, THEREFORE, BE IT RESOLVED that the Capital Metropolitan Transportation Authority Board of Directors authorizes the President & CEO, or her designee, to finalize and execute a contract with Preferred Technologies LLC for the installation of cameras and supporting equipment at four CapMetro Park & Ride facilities in an amount not to exceed $180,997.
____________________ Date: ____________________
Secretary of the Board
Becki Ross