SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to execute a contract with Enqbator LLC to provide cloud hosted Sitefinity web content management system for a base period of one year and four one-year options in an amount not to exceed $789,057.
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FISCAL IMPACT:
Funding for this action is available in the FY2024 Operating Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☐ 2. Community
☐ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: The Sitefinity web content management system hosts CapMetro’s website used by customers and will provide a higher quality of customer service by hosting the entire system in a public cloud hosted system.
BUSINESS CASE: The content management system manages the content of the information presented on capmetro.org through software which provides website authoring, collaboration, and administration tools. This contract will move the system from being on-premise at CapMetro to hosted in a public cloud hosted system for the highest level of availability. This will ensure our ability to have content effectively presented and ensure website uptime of greater than 99%.
COMMITTEE RECOMMENDATION: This item will be presented to the full board on June 24, 2024.
EXECUTIVE SUMMARY: The Sitefinity web content management system manages the content of the information presented on capmetro.org through software. This contract will migrate the Sitefinity web content management system that serves the CapMetro.org website to a public cloud for better availability and reliability of information to customers. This work is imperative to ensure the Agency’s ability have greater than 99% website uptime.
This contract was not completed in time to present to the Board committees, and will therefore be presented for the first time at the full board meeting on June 24, 2024. Approval of this item in June will allow staff to begin immediate transition of the system to the cloud, making our website more reliable for customers, and ensure this is completed prior to the completion of the current contract provider of Sitefinity.
DBE/SBE PARTICIPATION: Due to the nature of the solicitation a SBE goal was not established at this time.
PROCUREMENT: On March 26, 2024, a Request for Proposal (RFP) was issued and formally advertised. By the due date of May 3, 2024, 3 bids were received. The evaluation team met on May 13, 2024, to discuss the results of evaluations of all proposals and requested an oral discussion with three firms. Following oral presentations, Final Proposal Revisions (FPRs) were requested from 2 firms. On June 6, 2024, the evaluation team reached a unanimous consensus to recommend Enqbator to the CapMetro Board of Directors for a contract award. Enqbator was deemed responsive and responsible to the solicitation requirements. Pricing was deemed fair and reasonable based on adequate competition and price analysis. The resulting contract will be a fixed-price contract for the total not-to-exceed amount of $789,057.00 for a one-year Base Period and four (4) Options Periods of 12 months each.
RESPONSIBLE DEPARTMENT: Information Technology
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1198
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and CapMetro management recognize the need to maintain systems in a state of good repair.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to execute a contract with Enqbator LLC to provide cloud hosted Sitefinity web content management system for a base period of one year and four one-year options in an amount not to exceed $789,057.
____________________ Date: ____________________
Secretary of the Board
Becki Ross