SUBJECT:
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Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a modification to the contract with CFJ Manufacturing for uniform services, increasing the contingency funding by $490,000, in a total amount not to exceed $11,107,259.end
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FISCAL IMPACT:
Funding for this action is available in the FY2024 Operating Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Customer ☐ 2. Community
☒ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☒ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Providing quality uniforms and uniform services to CapMetro and CapMetro service provider staff ensures our agency is well represented while providing transit service to the community, and also ensures our team members are supported in their roles.
BUSINESS CASE: CapMetro strives to provide excellent customer experiences and to provide our team members with a top-notch working environment.
COMMITTEE RECOMMENDATION: This item will be presented to the full board on May 20, 2024.
EXECUTIVE SUMMARY: A revision to a Board approved resolution to increase the contingency amount for option year 3 of the Uniform Services contracts by $490,000 to provide uniforms for Contractor employees for the remainder of the calendar year 2024. The original contract was for $2,435,620.33 beginning 1/1/2022. The contract was calculated at $365 per employee per year. This change is needed to keep pace with increasing costs. One such example is that the current collective bargaining agreement for fixed route bus services increased the annual allotment for uniforms to $500 per Contractor employee. We have been growing rapidly, adding items and departments to our contract. The request is for an additional $490,000, based on the monthly average billing of $70,000 for Operations and Maintenance. The addition of these contingency funds adds a hedge to the overall contract amount that is expected to cover costs for the remainder of the contract.
DBE/SBE PARTICIPATION: The DBE goal will remain as 12% and will apply to this modification
PROCUREMENT: On November 23, 2020, the CapMetro Board of Directors authorized CapMetro to enter into a contract with the CFJ Manufacturing for one base year and two option periods of 12 months each for the not-to-exceed amount of $2,435,620.33, which included a 10% contingency. A contract was subsequently awarded to on December 4, 2020. CapMetro is in Option Period 3, final year of the contract through December 31, 2024, CapMetro is now seeking board approval to increase the contingency funding for the contract $490,000 total, increasing the not-to-exceed amount to $11,107,259.
RESPONSIBLE DEPARTMENT: Operations and Maintenance
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1148
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to educate and inform its customers and the larger public of its service offerings, changes and improvements; and
WHEREAS; the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to maintain uniform contract with the flexibility to provide a full range of services to accomplish its goals and objectives.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract modification of the uniform contract services contract approved by Resolution AI-2020-1371 by $490,000, in a total amount not to exceed $11,107,259.
____________________ Date: ____________________
Secretary of the Board
Becki Ross