SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to correct the not-to-exceed amount on the contract with CFJ Manufacturing for uniform services, for which the Board previously approved an increase in funding by $490,000 at its meeting on May 20, 2024. The total contract not-to-exceed amount should be $2,325,118.
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FISCAL IMPACT:
Funding for this action is available in the FY2024 Operating Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Customer ☐ 2. Community
☒ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☒ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Providing quality uniforms and uniform services to CapMetro and CapMetro service provider staff ensures our agency is well represented while providing transit service to the community, and also ensures our team members are supported in their roles.
BUSINESS CASE: CapMetro strives to provide excellent customer experiences and to provide our team members with a top-notch working environment.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval at the Operations, Planning and Safety Committee meeting on June 12, 2024.
EXECUTIVE SUMMARY: The CapMetro Board approved a modification to CapMetro’s contract CFJ Manufacturing during the May 2024 board meeting (item AI-2024-1148) to allocate additional contingency funding in an amount of $490,000. The action item erroneously included - and the Board approved - a total not to exceed amount of $11,107,259. The correct not to exceed amount should be $2,325,118 and this action item corrects the error.
The $490,000 contingency funding will be used for option year 3 of the uniform services contract to provide uniforms for contracted service provider employees, for the remainder of 2024.
The original contract was for $1,835,118 beginning December 28, 2021. The contract was calculated at $365 per employee per year. This change is needed to keep pace with increasing costs. One such example is that the current collective bargaining agreement for fixed route bus services increased the annual allotment for uniforms to $500 per Contractor employee. We have been growing rapidly, adding items and departments to our contract. The request is for an additional $490,000, based on the monthly average billing of $70,000 for Operations and Maintenance. The addition of these contingency funds adds a hedge to the overall contract amount that is expected to cover costs for the remainder of the contract.
DBE/SBE PARTICIPATION: CFJ Manufacturing is a certified SBE.
PROCUREMENT: On November 22, 2021, the CapMetro Board of Directors authorized CapMetro to enter a contract with the CFJ Manufacturing for one base year and two option periods of 12 months each for the not-to-exceed amount of $1,835,118. A contract was subsequently awarded to CFJ on December 14, 2021. CapMetro is in the final contract year, Option Period 2 (year 3 of the contract) through December 31, 2024.
This action revises a previous board action (item AI-2024-1148) to correct the not to exceed contract amount to be $2,325,118.
RESPONSIBLE DEPARTMENT: Operations and Maintenance
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1194
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to educate and inform its customers and the larger public of its service offerings, changes and improvements; and
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to maintain uniform contract with the flexibility to provide a full range of services to accomplish its goals and objectives.
NOW, THEREFORE, BE IT RESOLVED by the CapMetro Board of Directors that the President & CEO, or her designee, is authorized to correct the not-to-exceed amount on the contract with CFJ Manufacturing for uniform services, for which the Board previously approved an increase in funding by $490,000 at its meeting on May 20, 2024. The total contract not-to-exceed amount should be $2,325,118.
____________________ Date: ____________________
Secretary of the Board
Becki Ross