SUBJECT:
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Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with Trapeze Software Group, Inc., dba Vontas for replacement of the CapMetro computer aided dispatch / automatic vehicle location (CAD/AVL) system, for a two (2) year base period and three (3) one-year option periods for a grand total not to exceed amount of $9,190,649 which includes 10% contingency.
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FISCAL IMPACT:
Funding for this action is available in the FY2025 Capital Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☐ 2. Community
☐ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☒ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: The Computer Aided Dispatch / Automatic Vehicle Location (CAD/AVL) Intelligent Transportation System (ITS) system are dispatch and vehicle systems critical to CapMetro's ability to deliver service on a daily basis. The system is used by Dispatch and Operations to manage dispatch activities, operator and vehicle assignments, vehicle location, on-time performance, incident management, and ridership tracking.
BUSINESS CASE: CapMetro current OrbCAD system and hardware has reached the end of life requiring a replacement of the entire CAD/AVL system functions. After creating a vision of the future CAD/AVL system for CapMetro and evaluating the market through a RFP process, it was determined that Vontas provides the system functionality required in CapMetro’s vehicle fleet and the options to support CapMetro’s vision of the CAD/AVL system.
COMMITTEE RECOMMENDATION: The item was presented and recommended for approval by the Operations, Planning and Safety Committee on March 12, 2025.
EXECUTIVE SUMMARY: Capital Metro contracted with Conduent in September 2006 for the installation of their OrbCAD Intelligent Transportation System to provide real-time data, geolocation, computer-aided dispatching and expansive reporting tools for Rail, Rapid and Fixed Route services operated by CapMetro. After refreshes of the hardware and software over the span of having the OrbCAD system it has reached the end of life and needs to be replaced. CapMetro created a vision of the future CAD/AVL system and evaluated the market through a RFP process. Following the process it was determined the Vontas system provides the functionality required in CapMetro’s vehicle fleet and the options to support CapMetro’s vision of the CAD/AVL system.
DBE/SBE PARTICIPATION: A 0% SBE goal was assigned to this procurement, which did not include subcontract opportunities.
PROCUREMENT: On June 14, 2024, a Request for Proposals (RFP) was issued and formally advertised. By the closing date of September 23, 2024, five (5) proposals were received. The proposal from Trapeze Software Group, Inc., dba Vontas was determined to be the best value to the Authority, price and other factors considered. The resulting contract will be a fixed price contract. The term of the Contract shall be two (2) years from the Contract Notice to Proceed with up to three (3) option periods for a twelve (12) month duration each in a total amount not to exceed $8,355,135, plus a 10% contingency $835,514, for a grand total amount not to exceed $9,190,649.
RESPONSIBLE DEPARTMENT: Information Technology
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2025-1410
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and CapMetro Management recognize the need to replace the current CAD/AVL system with a new system meeting the operational and technology requirements of today and in the future.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with Trapeze Software Group, Inc., dba Vontas for replacement of the CapMetro computer aided dispatch / automatic vehicle location (CAD/AVL) system, for a two (2) year base period and three (3) one-year option periods for a grand total not to exceed amount of $9,190,649 which includes 10% contingency.
____________________ Date: ____________________
Secretary of the Board
Becki Ross