SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a commercial lease and termination lease agreements with Omega Media Properties, LP, a Texas limited partnership for 32,000 rentable square feet of office building spaces at 817 W. Howard Lane, Austin, Travis County, TX 78728 for a base period of three (3) years, with three (3), 1-year renewal options, for a total amount not to exceed $4,360,157.
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FISCAL IMPACT:
Funding for this action in included in the proposed FY 2025 operating budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☒ 2. Community
☒ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☒ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☒ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: CapMetro’s Demand Response services contractor, MTM Transit, LLC (MTM) currently holds the lease at 817 West Howard Lane. Their contract with CapMetro expires on December 31, 2024. A new solicitation for Demand Response services was completed and the new contract is being proposed to the Board for action. The new contract for these services excludes the provision of an operations facility. CapMetro has been afforded the opportunity to take over the current leased facility from MTM, which includes two buildings and an adjacent parking lot. CapMetro will be taking over the commercial lease on January 1, 2025 to align with the award of the new Demand Response services contractor.
BUSINESS CASE: The Demand Response facility provides a North Austin operating location for Demand Response’s CapMetro Access (Paratransit) & Pickup (Micro transit) services. The location currently provides yard space for a fleet of approximately 120 vehicles that pull-in and pull-out daily. The location has a fueling tank for vehicle refueling, office space for staff training, and an open bay for light maintenance activities and interior cleaning activities. There is a room for window dispatching, and several offices for administrative staff.
CapMetro in agreement with MTM desires to take over the lease from MTM, which includes two buildings and an adjacent parking lot. Obtaining the proposed lease ensures CapMetro can conduct its Demand Response operations seamlessly. The funding for this lease agreement is included in the FY24 Operating Budget. As required by Federal Transit Administration Circular 4702.1B, CapMetro completed a Title VI site selection equity analysis for this facility; no disparate impacts were found.
COMMITTEE RECOMMENDATION: This item will be presented to the full board on July 22, 2024.
EXECUTIVE SUMMARY: CapMetro is seeking lease space for its North Austin Demand Response operations facility located at 817 Howard Lane. The location currently houses CapMetro’s Demand Responses Services contractor, MTM Transit, Inc. It will include 32,000 rentable square feet plus an adjacent parking lot for CapMetro’s Demand Response operations and other Demand Response functions for a base term of 3 years, with an option for a 3-year lease extension. As required by Federal Transit Administration Circular 4702.1B, CapMetro completed a Title VI site selection equity analysis to ensure that the location of the transit facility was chosen without any bias related to race, color, or national origin.
DBE/SBE PARTICIPATION: Does not apply.
PROCUREMENT: Does not apply.
RESPONSIBLE DEPARTMENT: Real Estate Department
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1207
WHEREAS, the Capital Metropolitan Transportation Authority (“CapMetro”) Board of Directors and CapMetro management recognize the need to provide for the safety of all customers and staff and comply with city, state and federal code requirements; and
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to provide reliable operations facility that better supports the operational needs of its Demand Response operations.
WHEREAS, As required by Federal Transit Administration Circular 4702.1B, CapMetro completed a Title VI site selection equity analysis to ensure that the location of the operations facility was chosen without any bias related to race, color, or national origin.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to execute and finalize a lease with Omega Media Properties, LP a Texas limited partnership for 32,000 rentable square feet of office building spaces at 817 W. Howard Lane, Austin, Travis County, TX 78728 for a base period of three (3) years, with three (3), 1-year renewal options, for a total amount not to exceed $4,360,157.
____________________ Date: ____________________
Secretary of the Board
Becki Ross