SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with AT&T Wireless for Telecommunication Services for five (5) years in an amount of $1,250,000, plus $400,000 in contingency, for a total not to exceed amount of $1,650,000.
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FISCAL IMPACT:
Funding for this action is available in the FY2024 Operating Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Internal/External Customer Service Excellence ☐ 2. Stakeholder Engagement
☐ 3. Financial and Environmental Sustainability ☐ 4. Staff Development ☒ 5. Agency Growth Management
Strategic Objectives:
☐ 1.1 Safety & Risk ☒1.2 Continuous improvement ☐ 1.3 Dynamic Change
☐1.4 Culture of Innovation ☐2.1 Be an Employer of Choice ☐2.2 Organization Development
☐2.3 Organization Culture ☐3.1 Resource optimization ☐3.2 Safety Culture
☐3.3 Environmental Leadership ☐4.1 Educate & Call to Action ☐4.2 Build Partnerships
☐4.3 Value of Transit ☐4.4 Project Connect
EXPLANATION OF STRATEGIC ALIGNMENT: Maintaining and acquiring telecommunication services, private cellular network, cell phones, tablets, WiFi cellular service, and business-related adjunct telecommunications equipment and software will ensure stable and reliable systems as well as provide for the productivity and growth of employees, facilities, vehicles, and infrastructure.
BUSINESS CASE: This contract is for the term of April 2024 through March 2025 to continue wireless telecommunication services with AT&T. Capital Metro uses these services in many ways to provide telecommunications such as cell phones, tablets and cellular WiFi services for staff, infrastructure for vehicles that operate our services, WiFi for customer amenities, and in some cases redundancy to maintain communications during an outage.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval at the Operations, Planning and Safety Committee meeting on March 18, 2024.
EXECUTIVE SUMMARY: This is a routine purchase to provide a contract to support administration, transit operations and customer provided telecommunications services with Verizon to include private cellular network, cell phones, tablets, WiFi cellular service, and business-related adjunct telecommunications equipment and software.
DBE/SBE PARTICIPATION: No SBE Goal was assigned to this procurement. The DIR procurement did not include subcontract opportunities for this the contract.
PROCUREMENT: The Authority will utilize the Department of Information Resources (DIR) Contract No. DIR-TELE-CTSA-002 held by AT&T Corp. for Communications Technology Services.
DIR awarded contracts are made available for use by Capital Metro via Title 7, Intergovernmental Relations Chapter 791, Interlocal Cooperation Contracts and The Texas Interlocal Cooperation Act. Purchases made using DIR contracts satisfy otherwise applicable competitive bidding requirements. Texas Government Code, Section 2054.0565 (b) states that DIR Contracts meet competitive requirements for all governmental entities.
The term of the contract is five (5) years, from April 1, 2024, though March 31, 2029. The following is the not to exceed amount for years 1 through 5 with a contingency of $400,000 to accommodate additional agency growth throughout the contract term:
|
Description |
AT&T Wireless |
|
Telecommunication Services - Years 1 Through 5 |
$1,250,000.00 |
|
Contingency Amount to Accommodate Growth |
$400,000.00 |
|
Grand Total with Contingency |
$1,650,000.00 |
The contract is a fixed price contract.
RESPONSIBLE DEPARTMENT: Information Technology
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1110
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to provide reliable and secure telecommunications solutions; and
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to provide highly available systems for internal and external customers.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with AT&T Wireless for Telecommunication Services for five (5) years in an amount of $1,250,000, plus $400,000 in contingency, for a total not to exceed amount of $1,650,000.
____________________ Date: ____________________
Secretary of the Board
Becki Ross