SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with Message Point Media LLC for Dynamic Message Signs (DMS) Retrofit and additional signs for a base period of one (1) year and four (4) one-year option periods in an amount not to exceed $4,139,452.
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FISCAL IMPACT:
Funding for this action is available in the FY2024 Capital Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☐ 2. Community
☒ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☒ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☒ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: CapMetro DMS are essential to provide customers with information on real time service information, enhanced graphics for displaying system maps or other rider information, as well as safety and public service announcements. Providing customers with this station amenity delivers high quality customer service excellence. Retrofitting the existing signs maintain the signs in a state of good repair and also improves the customer service with a more reliable system.
BUSINESS CASE: CapMetro currently provides nearly 290 DMS at various stations and stops and has experienced software stability issues with the current manufacturer and hosted backend system. CapMetro tested other sign solutions including an option to retrofit the existing CapMetro owned signs with a sign controller and backend provided by Message Point Media. This has proven to be a more functional and stable system compared to the existing sign manufacturer. CapMetro also expects to purchase up to 125 more during the next five years as part of an updated amenities standards program, service expansion for MetroRapid and other grant-funded projects. The new Message Point Media DMS contract does contain the Buy America clauses (the percentage that needs to be Made in America) needed to access federal funding through the FTA. It’s important to provide this amenity to deliver a more consistent customer experience.
COMMITTEE RECOMMENDATION: This item will be presented to the full board on July 22, 2024.
EXECUTIVE SUMMARY: CapMetro will be retrofitting the existing dynamic message signs with a sign controller and backend provided by Message Point Media. CapMetro will also be sourcing additional DMS as part of its updated amenities standards as well as several grant-funded projects that will require inclusion of federal clauses. Providing customers with service information is key to providing customer excellence. To help ensure that CapMetro procures a best-fit system that meets the current and future business needs a contract with Message Point Media is needed. This contract allows for the provisioning of additional DMS during the next five years as needs arise.
DBE/SBE PARTICIPATION: A 0% SBE goal was assigned to this project due to no subcontract opportunity because the scope is for software services.
PROCUREMENT: An Emergency Procurement was conducted with Message Point Media, LLC for DMS Retrofit, and a proposal was requested July 8, 2024. This procurement followed all Federal Acquisition Regulation (FAR) guidelines and CapMetro policies and procedures for Emergency Purchases.
The proposal from Message Point Media was received by the due date of July 12, 2024 prior to 3:00 p.m. The proposal was reviewed in all aspects of pricing and technical approach.
The proposal from Message Point Media was determined to be the best value to the Authority, price, and other factors considered. The contract is a fixed price indefinite-quantity with a base period of one (1) year with four (4) one-year option periods.
|
Period |
Description |
Amount |
|
Base Year |
32” & 13” Sign Retrofit of 360 Signs |
$1,860,111.10 |
|
Option Year 1 |
Maintenance & Support + 20 additional signs |
$437,435.00 |
|
Option Year 2 |
Maintenance & Support + 20 additional signs |
$797,635.00 |
|
Option Year 3 |
Maintenance & Support + 20 additional signs |
$513,065.00 |
|
Option Year 4 |
Maintenance & Support + 20 additional signs |
$531,205.00 |
|
|
Grand Total |
$4,139,451.10 |
RESPONSIBLE DEPARTMENT: Information Technology
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1139
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and CapMetro management endeavor to support a state of good repair for the existing Dynamic Message (DMS) system; and
WHEREAS the Capital Metropolitan Transportation Authority Board of Directors and CapMetro management recognize the need for the solution that will meet current and future business growth.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with Message Point Media LLC for Dynamic Message Signs Retrofit and additional signs for a base period of one (1) year and four (4) one-year option periods in an amount not to exceed $4,139,452.
____________________ Date: ____________________
Secretary of the Board
Becki Ross