SUBJECT:
title
Approval of a resolution authorizing the Interim President & CEO, or their designee, to finalize and execute a contract with Caldwell Country Ford, LLC to purchase nine (9) Ford F450 Facility Maintenance Trucks in an amount not to exceed $1,184,366.
end
FISCAL IMPACT:
Funding for this action is available in the FY2022 Capital Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Internal/External Customer Service Excellence ☐ 2. Stakeholder Engagement
☒ 3. Financial and Environmental Sustainability ☐ 4. Staff Development ☐ 5. Agency Growth Management
Strategic Objectives:
☐ 1.1 Safety & Risk ☐1.2 Continuous improvement ☐ 1.3 Dynamic Change
☐1.4 Culture of Innovation ☐2.1 Be an Employer of Choice ☐2.2 Organization Development
☐2.3 Organization Culture ☒3.1 Resource optimization ☐3.2 Safety Culture
☐3.3 Environmental Leadership ☐4.1 Educate & Call to Action ☐4.2 Build Partnerships
☐4.3 Value of Transit ☐4.4 Project Connect
EXPLANATION OF STRATEGIC ALIGNMENT: This item will allow for the replacement of facility maintenance vehicles used throughout the Capital Metro service area. The vehicles being replaced have exceeded their useful life and need replacement to maintain a state of good repair.
BUSINESS CASE: To maintain a state of good repair of the non-revenue vehicle fleet, Capital Metro establishes a fleet plan for scheduled replacement of vehicles. This item will allow for the replacement of nine (9) maintenance trucks under that plan. The vehicles being retired have exceeded their scheduled useful life.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval by the Operations, Planning and Safety Committee on August 15, 2022.
EXECUTIVE SUMMARY: CapMetro operations uses the non-revenue vehicle fleet for various operational functions. This vehicle purchase will provide for the replacement of nine (9) life-expired vehicles used to support CapMetro’s mission. Given the planned use of the vehicles, the Ford F450 Facility Maintenance Vehicles is the most appropriate vehicle.
DBE/SBE PARTICIPATION: No SBE goal is assigned to this procurement due to no subcontracting opportunity.
PROCUREMENT: The contract will utilize the Local Government Purchasing Cooperative (BuyBoard) cooperative Contract # 601-19 held by Caldwell Country Ford for Vehicles.
BuyBoard awarded contracts are made available for use by Capital Metro via Title 7, Intergovernmental Relations Chapter 791, Interlocal Cooperation Contracts, and the Texas Interlocal Cooperation Act.
Purchases made using BuyBoard contracts satisfy otherwise applicable competitive bidding requirements. Pricing for Caldwell Country Ford’s Facility Maintenance Trucks was determined to be fair & reasonable by the BuyBoard organization during its solicitation and award process.
Additionally, a bid request was submitted to four (4) vendors who are authorized to resell Facility Maintenance Trucks via cooperatives. By the due date of July 18, 2022, one (1) vendor responded with a bid. The bid provided by Caldwell Country Ford was determined to be responsive and responsible.
The contract is a fixed price contract for delivery of Nine (9) Facility Maintenance Trucks in the Total Not to Exceed amount described below.
RESPONSIBLE DEPARTMENT: Operations and Maintenance Oversight
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2021-272
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors recognizes the need to purchase vehicles for the Capital Metro non-revue vehicle fleet.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the Interim President & CEO, or their designee, is authorized to finalize and execute a contract with Caldwell Country Ford, LLC to purchase nine (9) Ford F450 Facility Maintenance Trucks in an amount not to exceed $1,184,366.
____________________ Date: ____________________
Secretary of the Board
Leslie Pool