SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a month-to-month lease with 1303 Properties Ltd. DBA Travis Properties for approximately 18,535 rentable square feet of office space on the first and basement floors of the Travis Building located at 209 West 9th Street, Austin, TX 78701 for a term not to exceed twenty-four (24) months, in an amount not to exceed $634,680.
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FISCAL IMPACT:
Other: Funding for this action is available in the FY2023 Operating Budget and Capital Budgets
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☒ 2. Community
☒ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☒ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☒ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☒ 3.2 Employer of Choice ☒ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☒ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: This proposed renewal of the lease on this space allows transit customers and MetroAccess Eligibility clients and employees to continue to have easy access to the Transit Store and MetroAccess Eligibility until the new space at 1705 Guadalupe is complete, as there are multiple bus routes that service this location.
BUSINESS CASE: Until the construction of CapMetro’s new office space at 1705 Guadalupe Street is complete, CapMetro does not own adequate administrative office space to house all its services. This existing lease space is located centrally, in Downtown Austin, and is easily accessed by public transportation services, so continuing this existing lease until the new space is ready makes the most business sense.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval at the Operations, Planning and Safety Committee on September 13, 2023.
EXECUTIVE SUMMARY: CapMetro will house MetroAccess Eligibility and the Transit Store in this leased space until build out of the 1705 Guadalupe building to house the Transit Store completed and a long-term location for MetroAccess Eligibility is secured. The lease will be a month-to-month lease which can be terminated by either party with 60 days’ advance notice. We also request the Board to approve funding to support the lease for a 24-month period (24 x $26,445.00 = $634,680) in a not to exceed amount of $634,680. This lease allows CapMetro to provide continued customer service at a centralized downtown location.
DBE/SBE PARTICIPATION: Does not apply.
PROCUREMENT: Does not apply.
RESPONSIBLE DEPARTMENT: Real Estate
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2023-962
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to conduct required operations in an efficient and economical manner; and
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to continue to lease space for administrative and customer services; and
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a month to month lease with 1303 Properties Ltd. DBA Travis Properties for approximately 18,535 rentable square feet of office space on the first and basement floors of the Travis Building located at 209 West 9th Street, Austin, TX 78701 for a term not to exceed twenty-four (24) months, in an amount not to exceed $634,680.
____________________ Date: ____________________
Secretary of the Board
Becki Ross