SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with GALLS, LLC for uniform services, with a base term of one (1) year and four (4) option years, in a total amount not to exceed $5,749,160 of which $522,651 is contingency.
end
FISCAL IMPACT:
Funding for this action is available in the FY2025 Operating Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Customer ☐ 2. Community
☒ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Presenting a consistent and uniform appearance across the Capital Metro service portfolio assists customers in readily identifying team members available to assist them with their transportation needs.
BUSINESS CASE: CapMetro strives to provide excellent customer experiences and to provide our team members with a top-notch working environment.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval at the February 12, 2025 Operation, Planning and Safety Committee meeting.
EXECUTIVE SUMMARY:
The contract requires the uniform vendor to meet detailed design specifications which cover both the appearance of the item as well as its wearability. The vendor has a location within our area to facilitate the opportunity for Capital Metro team members to try on uniforms, be fitted for alterations, and purchase needed items. Additionally, the vendor is required to maintain an online catalog of approved uniforms with ordering capability.
DBE/SBE PARTICIPATION: A 0% SBE goal was assigned to this procurement, which did not include subcontract opportunities.
PROCUREMENT: CapMetro will utilize Sourcewell cooperative Contract No. 011224-GAL, held by Galls, LLC for Public Safety Uniforms and Related Products and Services, to provide Frontline Employees Uniforms.
Sourcewell awarded contracts are made available for use by Capital Metro via Title 7, Intergovernmental Relations Chapter 791, Interlocal Cooperations Contract and The Texas Interlocal Cooperation Act. Purchases made using Sourcewell contracts satisfy otherwise applicable competitive bidding requirements.
Pricing for Frontline Employee Uniform was determined to be fair & reasonable by the Sourcewell organization during its solicitation and award process. The contract is a fixed unit price, indefinite quantity, indefinite delivery contract, for one base year with four one-year options including 10% contingency for future growth. The following is the total not to exceed amount for base and option years with contingency:
|
Description |
Not-To-Exceed Amount |
|
Base Year - 1 Frontline Employee Uniforms |
$915,974.08 |
|
Option Year - 1 Frontline Employee Uniforms |
$975,875.27 |
|
Option Year - 2 Frontline Employee Uniforms |
$1,040,318.94 |
|
Option Year - 3 Frontline Employee Uniforms |
$1,109,138.86 |
|
Option Year - 4 Frontline Employee Uniforms |
$1,185,201.19 |
|
Grand Total for Base and Option Years: |
$5,226,508.34 |
|
10% Contingency: |
$522,650.83 |
|
Grand Total Board approval with Contingency: |
$5,749,159.17 |
RESPONSIBLE DEPARTMENT: Operations and Maintenance Oversite
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1381
WHEREAS the Capital Metropolitan Transportation Authority Board of Directors (and/or CapMetro Management) recognize the continued customer benefit to having improved consistency of appearance amongst its various team members; and
WHEREAS the Capital Metropolitan Transportation Authority Board of Directors (and/or CapMetro Management) recognize the need to (reason for bringing this agenda item forward).
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, of her designee, is authorized to finalize and execute a contract with GALLS, LLC for uniform services, with a base term of one (1) year and four (4) option years, in a total amount not to exceed $5,749,160 of which $522,651 is contingency.
____________________ Date: ____________________
Secretary of the Board
Becki Ross