SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to execute a contract modification with Hexagon for asset management system maintenance for two (2) remaining one (1) year option periods for an amount not to exceed $1,079,637.
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FISCAL IMPACT:
Funding for this action is available in the FY2024 Capital Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Customer ☐ 2. Community
☒ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☒ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☒ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Enterprise Asset Management system manages all our transit assets, our operational fleet and supporting facilities, allowing for state of good repair maintenance activities to be scheduled and completed on a regular schedule based on equipment manufacturers’ recommendations and improve our transit asset availability and reliability.
BUSINESS CASE: Capital Metro implemented the Hexagon Enterprise Asset Management system in 2020 to deploy, operate, maintain, upgrade, and dispose of all capital assets and operating inventory for bus, paratransit, commuter and freight rail, non-revenue fleet, and facilities. Since the implementation, the new asset management system manages CapMetro’s assets, inventory and work-order processes with greater efficiency and improve State of Good Repair on all our assets and comply with related federal regulations.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval by the Operations, Planning and Safety Committee on September 13, 2023.
EXECUTIVE SUMMARY: The Hexagon enterprise asset management system provides CapMetro with an improved enterprise asset management, inventory, and work order management system for all our transit assets and inventory covering our bus and paratransit fleet, commuter and freight rail, nonrevenue fleet, industrial equipment and facilities and improve the State of Good Repair on all our assets. This contract modification will be to increase the contract amount for the remaining maintenance years needed for CapMetro’s operations.
DBE/SBE PARTICIPATION: Does not apply.
PROCUREMENT: On August 27, 2018, the CapMetro Board of Directors authorized a contract award to Infor Public Sector, which is now known as Hexagon, for $4,840,141 for a two-year base period with five renewable option periods of one year each. The Contract provides the implementation of an enterprise asset management system.
This contract modification will increase the contract award amount by $1,079,637 to fund the remaining two (2) - one (1) year option periods of maintenance and warranty, bringing the total board authorized amount on this contract to $5,919,778.
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Previous Total Board Authorization Amount |
$4,840,141 |
|
Remaining Maintenance Period Authorization Needed |
$1,079,637 |
|
New Total Board Authorization Amount |
$5,919,778 |
RESPONSIBLE DEPARTMENT: Information Technology
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2023-796
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and CapMetro management endeavor to manage Capital Metro’s assets, inventory and work-order processes for bus, paratransit, commuter and freight rail, non-revenue fleet, equipment and facilities with greater efficiency; and
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to maintain all assets in a State of Good Repair.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to approve a contract modification with Hexagon for asset management system maintenance for two remaining option periods for maintenance and warranty for a total not to exceed amount of $1,079,637, for this modification, bringing the total board authorized amount on this contract to $5,919,778.
____________________ Date: ____________________
Secretary of the Board
Becki Ross