SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with Silsbee Ford Inc. to purchase twenty (20) CapMetro security and transit police vehicles in a total amount not to exceed $1,306,667.
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FISCAL IMPACT:
Funding for this action is available in the FY2024 Capital Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☐ 2. Community
☐ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☒ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☒ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Purchase of these vehicles supports CapMetro’s commitment to state of good repair by replacing vehicles at the end of their useful life. Additionally, additional vehicles are necessary to support the new CapMetro Transit Police Department as part of CapMetro’s comprehensive approach to public safety.
BUSINESS CASE: Replacement of life-expired vehicles reduces overall maintenance costs and increases vehicle reliability, while adding additional vehicles is necessary to support implementation of the CapMetro Transit Police Department.
COMMITTEE RECOMMENDATION: This item will be presented to the full board on July 22, 2024.
EXECUTIVE SUMMARY: CapMetro needs to purchase vehicles to support the Agency’s comprehensive approach to public safety. Today, CapMetro currently relies on off-duty police officers operating as CapMetro security. This team uses security patrol vehicles, six of which have reached the end of their useful life and need replacing. In 2025, CapMetro will have it’s own Transit Police Department in operation, and sworn personnel will require police interceptor patrol vehicles.
The purchase of 20 total vehicles allows CapMetro to replace six existing security vehicles that are at the end of their useful life, and also allows CapMetro to acquire fourteen additional interceptor vehicles to support the future CapMetro Transit Police Department operations. Due to long lead times for new cars, the orders for 2025 and 2026 vehicles are being placed concurrently to ensure the 2026 vehicles are delivered early in 2026 when they are needed.
DBE/SBE PARTICIPATION: A 0% SBE goal is assigned to this contract as it is for the procurement of vehicles.
PROCUREMENT: The contract will utilize The Interlocal Purchasing System (TIPS) cooperative contract #210907 held by Silsbee Ford Inc. for Automobiles.
TIPS awarded contracts are made available for use by Capital Metro via Title 7, Intergovernmental Relations Chapter 791, Interlocal Cooperations Contract and The Texas Interlocal Cooperation Act.
Purchases made using TIPS contracts satisfy otherwise applicable competitive bidding requirements. Pricing for the Ford Police Interceptor Utility Vehicles was determined to be fair & reasonable by the TIPS organization during its solicitation and award process.
The following is Silsbee Ford’s TIPS pricing for delivery of Ford Patrol Style Vehicles:
|
Description |
Quantity |
Each Price |
Extend Price |
|
Administrative Ford Police Interceptor Utility Vehicles |
3 |
$58.077.23 |
$174,231.69 |
|
Half-Barrier Ford Police Interceptor Utility Vehicles |
6 |
$65,883.25 |
$395,299.50 |
|
Full-Barrier Ford Police Interceptor Utility Vehicles |
11 |
$67,285.05 |
$740,135.55 |
|
Total Not to Exceed |
$1,309,666.74 |
The contract is a fixed price contract.
RESPONSIBLE DEPARTMENT: Operations and Maintenance Oversight
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1206
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors recognizes the need to purchase vehicles for the Transit Police Department; and
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to maintain the vehicle fleet in a state of good repair.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with Silsbee Ford Inc. to purchase twenty (20) patrol vehicles for the CapMetro security and transit police teams in a total amount not to exceed $1,306,667.
____________________ Date: ____________________
Secretary of the Board
Becki Ross