SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract modification with CFJ Manufacturing for uniform services for a term of up to six months in the amount of $750,384, plus 10% ($75,038.40) in contingency, in a total amount not to exceed $825,423.
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FISCAL IMPACT:
Funding for this action is available in the FY2025 Operating Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Customer ☐ 2. Community
☒ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☒ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Presenting a consistent and uniform appearance across the Capital Metro service portfolio assists customers in readily identifying team members available to assist them with their transportation needs.
BUSINESS CASE: CapMetro strives to provide excellent customer experiences and to provide our team members with a top-notch working environment.
COMMITTEE RECOMMENDATION: This item will be presented to the full board on December 16, 2024.
EXECUTIVE SUMMARY: CapMetro provides uniforms for all front-line employees to ensure consistency throughout the agency. The current contract with CFJ Manufacturing, awarded on January 1, 2022, will end on December 28, 2024, and does not include an extension clause. A new vendor is expected to be in place by January 31, 2025.
To ensure continuity, a contract modification will cover the period from December 29, 2024, to June 30, 2025. This contract modification will continue to meet detailed design specifications, including both the appearance and wearability of the uniforms. The allocated fund of $825,423 will cover six months of front-line employee uniforms and the buyout of logo items in current inventory. These funds are included in the FY25 Operating Budget
DBE/SBE PARTICIPATION: This is a modification to the current contract. The SBE goal assigned was 0% and the contractor committed to 0%, which will continue to be monitored during the term of the contract.
PROCUREMENT: On November 20, 2024, Procurement was informed of the intention to extend the contract with CFJ for uniform services. There are no scope changes made to the contract with CFJ; the only change to the contract agreement is the duration of the contract and the cost impacts of extending the contracted services up to an additional six months. The Board of Directors approval is requested to fund the contract up to additional six (6) months:
|
Current Board Approval |
$ 2,325,118.00 |
|
Proposed New Contract Total |
$ 3,075,502.00 |
|
Subtotal |
$ 750,384.00 |
|
10% contingency |
$ 75,038.40 |
|
Grand Total |
$ 825,422.40 |
RESPONSIBLE DEPARTMENT: Bus Operations
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1352
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors (and/or CapMetro Management) recognize the continued customer benefit to having improved consistency of appearance amongst its various team members and
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors (and/or CapMetro Management) recognize the need to continue purchasing and wearing uniforms for Capital Metro team members.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, of her designee, is authorized to finalize and execute a contract modification with CFJ Manufacturing for uniform services for a term of up to six months in the amount of $750,384, plus 10% ($75,038.40) in contingency, in a total amount not to exceed $825,423.
____________________ Date: ____________________
Secretary of the Board
Becki Ross
,