SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract modification with UNUM for life, accidental death and dismemberment insurance, disability benefits, FMLA administration, and other voluntary benefits to employees, to increase the contract by $960,313 and extend the contract through December 31, 2025. The new total not to exceed contract amount is $4,313,195.
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FISCAL IMPACT:
Funding for this action is available in the FY2025 Operating Budget as well as the proposed FY2026 Operating Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Customer ☐ 2. Community
☒ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☒ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☒ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Employee life and disability benefits are offered as a part of the total rewards package for Capital Metropolitan Transportation Authority employees. CapMetro provides competitive benefits enabling the agency to recruit, hire and develop an engaged workforce from a diverse talent community.
BUSINESS CASE: This contract is to provide basic life, accidental death and dismemberment, long-term and short-term disability insurance (including FMLA administration services), and other voluntary benefits (employee paid), which are provided by CapMetro to our employees. This also allows employees to purchase additional life and long-term disability buy-up insurance and other voluntary benefits such as Whole Life, Accident and Critical Care. This is a part of the benefit package offered to employees to remain competitive with other local public and private employers.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval by the Finance, Audit and Administration Committee on April 14, 2025.
EXECUTIVE SUMMARY: The contract with Unum for Life, AD&D, disability insurance and FMLA Administration for CapMetro employees lapsed December 31, 2024 due to an administrative error. To allow for continuity of services and time to conduct a new procurement, the contract can be modified to extend services through December 31, 2025. Additional funds are required to cover the remainder of the 2025 calendar year. The UNUM contract provides the following Life Insurance & Disability benefits, which cannot be disrupted:
• Basic Life and AD&D insurance equal to the employee’s annual base salary ($40,000 minimum)
• Short term disability insurance with a 14-day waiting period with a benefit payment of 60% of weekly earnings up to $1,000 a week.
• Long term disability insurance with a 90-day waiting period with a benefit payment of 50% of monthly earnings up to $5,000 a month.
• Voluntary Long-term Disability Buy-Up benefits
• FMLA Administration
• Voluntary & Additional Life Insurance Products
Other voluntary benefits including employee, spouse and child life insurance and long-term disability buy-up insurance are offered to employees and paid through payroll deductions. As an added service to the contract, FMLA administration is included as part of a total Absence Management Program.
DBE/SBE PARTICIPATION: This is a modification to the current contract. The SBE goal assigned was 0% and the contractor committed to 0%, which will continue to be monitored during the term of the contract.
PROCUREMENT: On August 18, 2021, the CapMetro Board of Directors approved a resolution for the award of a contract to Unum for basic life and AD&D insurance, long term and short term disability insurance, FMLA administration paid by CapMetro, and voluntary life, long term disability buy up, accident, whole life and critical illness voluntary insurance products paid by employees for an amount not to exceed $1,752,882. On July 24, 2023, the CapMetro Board of Directors approved a resolution to increase the contract amount to $3,352,882 due to an increase in CapMetro employees and to include ATP, whose employees were not an original component of the initial contract. In order to provide continuity of services, the contract must be extended through December 31, 2025 and $960,313 in funding be added. The new total not to exceed contract amount is $4,313,195.
RESPONSIBLE DEPARTMENT: People and Culture
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2025-1446
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to continue providing life, accidental death and dismemberment insurance, disability benefits, FMLA administration and other voluntary benefits to employees.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract modification with UNUM for life, accidental death and dismemberment insurance, disability benefits, FMLA administration, and other voluntary benefits to employees, to increase the contract by $960,313 and extend the contract through December 31, 2025. The new total not to exceed contract amount is $4,313,195.
____________________ Date: ____________________
Secretary of the Board
Becki Ross