SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with Trimbuilt Construction, Inc. for construction of the first and second floors (Phase 1A & 2) of 3100 E. 5th Street, plus exterior improvements, for a total amount not to exceed $16,431,148, which includes a 20% contingency.
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FISCAL IMPACT:
Funding for this action is available in the FY2025 Capital Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Customer ☐ 2. Community
☐ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☒ 3.2 Employer of Choice ☒ 3.3 Expand Highly Skilled Workforce
☒ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: This agenda item aligns with developing new administrative facilities to support the needs and growth of the agency.
BUSINESS CASE: In 2023, CapMetro acquired a new building at 3100 E. 5th Street planned as the agency’s new administrative headquarters. This facility will accommodate the agency’s current space needs plus space for future growth in support of the agency’s role as a regional transit leader for the community. This construction project allows agency staff to move into a CapMetro owned facility thereby foregoing the need to lease office space elsewhere. The administrative facility will include sustainability features, provide for collaboration space among departments, and provide enhanced aesthetics thereby retaining and attracting a highly skilled workforce. The project includes ADA requirements ensuring accessibility for both employees and visitors. Funding for this action is in the current FY2025 and proposed FY26 Capital Budgets.
COMMITTEE RECOMMENDATION: This item will be presented and recommended for approval at the Operations, Planning and Safety Committee meeting on May 7, 2025.
EXECUTIVE SUMMARY: In 2023, Capital Metro acquired a new building at 3100 E. 5th Street planned as the agency’s new administrative headquarters. The existing building is primarily “core & shell” condition which requires build-out for the offices, conference rooms, work areas, breakrooms, new Board Room, Community Room, walls, ceilings, lighting, HVAC, finishes, flooring, etc. This resolution is for the approval of the construction contract necessary to complete this build-out for approximately 64,400 square feet located on the First and Second Floors (“Phase 1A & 2”). This construction contract also includes miscellaneous exterior improvements such as a new dumpster enclosure and exterior stairs & ramp. The third floor is currently under construction as approved by a previous Board Action and is not associated with this construction contract.
DBE/SBE PARTICIPATION: A 9% SBE goal was placed on the solicitation. The awarded vendor has committed to 19.5% SBE participation and will be tracked during the term of the contract.
PROCUREMENT: This procurement was conducted in accordance with the Competitive Sealed Proposal Method in Texas Government Code Title 10, Subtitle F, Chapter 2269, Subchapter D. On December 19, 2024, a Request for Proposal was issued and formally advertised. Three (3) proposals were received by the closing date of February 28, 2025. All three (3) proposals were evaluated, rated, and ranked based on the following technical evaluation criteria: (1) The offeror’s demonstrated understanding of the project undertaking as demonstrated by the proposed work plan, project challenges/risks, innovative solutions, and the technical approach to complete the work. Strategy to coordinate concurrent on-site work activities/logistics with the separate construction contractor for Phase 1 (3rd Floor); (2) Qualifications, experience, and capabilities of the proposed project personnel, identification of self-performed trades, and key subcontractors, on projects of a similar size, scope, complexity and nature, including the IT/Security vendors; (3) Commitment, ability, knowledge to complete the project within the specified timeframe, as demonstrated by a preliminary schedule. Strategy to streamline and optimize the construction schedule; and (4) The offeror’s demonstrated past performance. Based on the weighted evaluation criteria, the proposal from Trimbuilt Construction, Inc. is determined to represent the best value to the Authority, price and other factors considered. The total contract award amount is $13,692,623, plus $2,738,525, representing 20% contingency, for a total amount not to exceed $16,431,148.
RESPONSIBLE DEPARTMENT: Capital Construction, Engineering & Design
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2025-1451
WHEREAS, in 2023, Capital Metro acquired a new building at 3100 E. 5th Street planned as the agency’s new administrative headquarters to reduce the reliance on leased office space, and
WHEREAS, the new building is primarily a “core & shell” condition and requires construction prior to CapMetro occupying and utilizing the space as intended.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with Trimbuilt Construction, Inc. for construction of the first and second floors (Phase 1A & 2) of 3100 E. 5th Street, plus exterior improvements, for a total amount not to exceed $16,431,148, which includes a 20% contingency.
____________________ Date: ____________________
Secretary of the Board
Becki Ross