SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute the lease of 11,978 square feet of administrative and maintenance bay space, along with parking areas that amount to approximately 3.5 acres, at and just south of 4811 East 7th Street from Springdale East Owner, LLC for a total not to exceed amount of $3,800,000 over the primary 3-year, 5-month lease term.
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FISCAL IMPACT:
Funding for this action is available in the FY2024 Operating and Capital Budgets.
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☒ 2. Community
☒ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☒ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☒ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☒ 2.3 Responsive to Community and Customer Needs ☒ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☒ 3.2 Employer of Choice ☒ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☒ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: This proposed lease will help bridge the gap between current and future Demand Response and MetroBike maintenance facility needs while also being an option temporarily for staging buses.
BUSINESS CASE: CapMetro is seeking a lease to help support Demand Response and MetroBike maintenance and temporary bus parking prior to long-term permanent facility solutions becoming available. The proposed location of the lease site is at 4811 East 7th Street and the adjacent parcel just south of this site. This solution is expected to accommodate MetroBike and maintenance of 80 Demand Response revenue vehicles, or a combination of buses and less Demand Response revenue vehicles, and sufficient parking for site personnel. Funding for this lease is available in the FY2024 Operating and Capital Budgets.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval at the Operations, Planning and Safety Committee on October 11, 2023.
EXECUTIVE SUMMARY: CapMetro’s procurement of Demand Response revenue vehicles to support the growth of CapMetro’s service requires additional repair bays and parking prior to new Demand Response operations and maintenance facilities being operational, in part due to the expiration of the lease for 414 Thompson Lane at the end of September. This new lease will also allow parking temporarily for staging new buses and/or non-revenue vehicles. This space is needed since lease options with repair bays is limited and this location is preferred due to the need to supplement this lease space with service islands at other nearby CapMetro facilities.
This new lease space is intended to provide an interim solution to support the needed growth prior to the permanent MetroBike solution being implemented. Approval is requested to lease this space at 4811 East 7th Street from December 2023 through November 2025 with an option to potentially extend through April 2027 when the Demand Response North Base site is planned to be operational. Currently, the Landlord is only willing to lease the space through November 2025 but may elect to lease it to CapMetro longer depending on if his development plans for the site mature in a timely manner or not. This solution is expected to accommodate MetroBike and maintenance of 80 Demand Response revenue vehicles, or a combination of buses/non-revenue vehicles and less Demand Response revenue vehicles, and sufficient parking for site personnel.
DBE/SBE PARTICIPATION: Does not apply.
PROCUREMENT: Does not apply.
RESPONSIBLE DEPARTMENT: Facilities Management
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2023-921
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to protect the safety of all employees and Capital Metro assets and provide all city, state and federal code requirements; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to provide for the environmental needs of the workforce, and the environmental needs of the patrons utilizing the public areas of the facilities.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute the lease of 11,978 square feet of administrative and maintenance bay space, along with parking areas that amount to approximately 3.5 acres, at and just south of 4811 East 7th Street from Springdale East Owner, LLC for a total not to exceed amount of $3,800,000 over the proposed primary 3-year, 5-month lease term.
____________________ Date: ____________________
Secretary of the Board
Becki Ross