SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract modification for additional funds in the amount of $200,000 to Jay-Reese Contractors Inc., contract for the construction of Railroad Pedestrian Crossing at East 4th & Sabine Street for a revised total amount not to exceed $1,684,650.
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FISCAL IMPACT:
Funding for this action is available in the FY2025 Capital Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☐ 2. Community
☐ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☒ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Following the construction of the Downtown Station project, a bike and pedestrian grade crossing was designed and constructed at 4th & Sabine. The initial project design did not include railroad gates. However, following the construction of the infrastructure, both the Rail Department and Safety Department identified the need for these gates to enhance safety at the crossing. In response to this request, we are proposing to install the gates as part of the ongoing project.
BUSINESS CASE: During the construction phase, several challenges arose, including numerous changes requested by the City of Austin, incomplete items from the initial project plan, and issues with Austin Energy infrastructure. These challenges, along with various unforeseen circumstances, have led to the need for adjustments in the scope of work and additional resources to ensure the successful completion of the project
COMMITTEE RECOMMENDATION: This item will be presented to the full board on January 27, 2025.
EXECUTIVE SUMMARY: The requested additional budget aims to cover a variety of unforeseen changes and necessary updates to the project. These adjustments include the incorporation of updated equipment, revisions to existing signal programs, and the allocation of additional level of effort for signal design. The additional funds needed will also accommodate the procurement of extra materials, test support services, updates to Austin Energy infrastructure, changes in field wiring, the implementation of safe crossings, and the relocation of equipment, including signal poles. This request is to ensure the continued success and completion of the project, addressing both anticipated and unanticipated needs.
DBE/SBE PARTICIPATION: This is a modification to the current contract. The SBE goal assigned was 14% and the contractor committed to 14.44%, which will continue to be monitored during the term of the contract.
PROCUREMENT: On December 18, 2023, the CapMetro Board of Directors approved a resolution for the award of a contract to Jay-Reese Contractors, Inc. for the construction of a Railroad Pedestrian Crossing at 4th & Sabine Street in an amount of $1,291,000.00 plus 15% Contingency, for a total board award of $1,484,650.00.
The project has used most of the previously authorized 15% contingency due to challenges that arose during the construction phase, including numerous changes requested by the City of Austin, incomplete items from the initial project plan, and issues with Austin Energy infrastructure. Therefore, Board of Directors’ approval is requested to execute a modification for an additional $200,000 to incorporate updated equipment, additional revisions, and extra materials needed to complete the project. This would bring the total board authorized amount on this contract to $1,684,650.00 as follows:
|
Previous Total Board Authorization Amount |
$1,484,650.00 |
|
Additional Funds Requested |
$200,000.00 |
|
New Total Board Authorization Amount |
$1,684,650.00 |
RESPONSIBLE DEPARTMENT: Capital Construction and Engineering Design
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS AI-2025-1375
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to improve safe crossing experience; and
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to award this additional funding to complete the construction of Railroad Pedestrian Crossing at East 4th & Sabine Street and approve additional funding for Jay-Reese Contractors Inc., construction contract.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract modification for additional funds in the amount of $200,000 to Jay-Reese Contractors Inc., contract for the construction of Railroad Pedestrian Crossing at East 4th & Sabine Streets for a total amount not to exceed $1,684,650.
____________________ Date: ____________________
Secretary of the Board
Becki Ross