SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute contracts with AECOM Technical Services, Baer Engineering and Environmental Consulting, Inc, Freese and Nichols, Inc, LJA Environmental Services, LLC, and Michael Baker International, Inc for Environmental Engineering and Planning Services on a task order basis for a base period of two (2) years with three (3) option periods of 12 months each in an aggregate amount not to exceed $1,450,000.
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FISCAL IMPACT:
Funding for this action is contingent on approval of the operating and capital budget in each fiscal year.
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☒ 2. Community
☐ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☒ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☒ 2.3 Responsive to Community and Customer Needs ☒ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Environmental Engineering and Planning Services are required to provide consultant Environmental Services to CapMetro to purchase real property in fee simple, easements, and rights-of-way within the next five (5) years for the purpose of constructing transit facilities, creating Transit-Oriented Developments, putting into service Rapid Bus operations, and expanding Commuter Rail all within the context of the Five-Year Service Plan. It is reasonable to expect recurring needs for Environmental Services and task order contracts offer the most efficient and cost-effective option to respond to such needs.
BUSINESS CASE: Task order contracts allow CapMetro to have a qualified group of consultants to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the Agency. The funds for these services are included in the approved FY 2025 operating and capital budgets and will be requested in subsequent fiscal year operating and capital budgets.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval at the Operations, Planning and Safety Committee meeting on May 7, 2025.
EXECUTIVE SUMMARY: CapMetro requires Environmental Services for the purchase, sale or lease of real property, easements, rights of way and railroad corridors. These services are also required for environmental clearance for capital construction projects. Staff reasonably expect that the need for such services will continue, and that responding to such needs by the use of in-place task order contracts offers the best value. Through these Environmental Services contracts, CapMetro will secure the services of professional and credentialed appraisers and other related Environmental Services professionals to complete budgeted operating and capital projects during the contract term.
DBE/SBE PARTICIPATION: A 6% DBE goal was assigned to this procurement. The contractors committed to the following DBE participation percentage which will be monitored during the term of the contract:
• AECOM Technical Services- 11%,
• Baer Engineering and Environmental Consulting Inc. - 6%,
• Freese and Nichols, Inc. - 7.5%,
• LJA Environmental Services, LLC - 8%, and
• Michael Baker International, Inc. - 9%.
PROCUREMENT: On December 19, 2024 a request for Statements of Qualifications was issued and formally advertised. By the closing date of February 3, 2025, five (5) submittals were received. The evaluation team used the following factors in the evaluation of submittals:
(1) Qualifications, experience, and demonstrated past performance of the applicant’s firm, on projects of a similar size, scope and complexity and nature. Qualified applicants must have a background in one or more of the environmental engineering services requested, and experience with all applicable local, state and federal regulations. Applicants must provide information to demonstrate the firm’s experience and qualifications in the category of services, and be eligible for participation in Federal Funded projects, programs or activities. Service experience should include, but not limited to, NEPA Documentation, Phase I and II Environmental Site Assessments, and Site Development Permitting.
(2) Qualifications and experience of key professional staff, Geologists, Scientists, Engineers, GIS Analysts, and any subcontractors, to include if degreed and number of years of experience. The capabilities of the proposed project personnel, and any subcontractors, on projects of a similar size, scope, complexity and nature. Experience to include planning, evaluation, design, remediation and compliance with activities related to environmental services. Project personnel’s relevant industry, government agency experience and Federal and State experience, is preferred. Designated project personnel, who are licensed to practice in the State of Texas, must have a license in good standing.
(3) Quality and completeness of response to SOQ. Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, including references from previous clients, and financial and technical resources. Service past performance may include record keeping, permitting activities, and coordination efforts with other municipalities or government agencies.
The submittals from AECOM Technical Services, Baer Engineering and Environmental Consulting, Inc, Freese and Nichols, Inc, LJA Environmental Services, LLC, and Michael Baker International, Inc were rated highest, all factors considered. CapMetro will negotiate and finalize pricing based on cost and market evaluation of the hourly rates, overhead, and profit for similar services. The contracts are indefinite-quantity- delivery task order contracts. The term is a base period of two (2) years from the Notice of Award, with three (3) option periods of 12 months each, not to exceed price of $1,450,000 for all five (5) contracts.
RESPONSIBLE DEPARTMENT: Real Estate
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2025-1378
WHEREAS, the Capital Metropolitan Board of Directors and Capital Metro management endeavor to pursue the improvement of transportation and operational infrastructure; and
WHEREAS, the Capital Metropolitan Board of Directors and Capital Metro management recognize the need for multiple award Environmental Services task order contracts to allow agency staff to respond to organizational needs.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors approves a resolution authorizing the President & CEO, or her designee, to finalize and execute contracts with AECOM Technical Services, Baer Engineering and Environmental Consulting, Inc, Freese and Nichols, Inc, LJA Environmental Services, LLC, and Michael Baker International, Inc, for Environmental Engineering and Planning Services on a task order basis for a base period of two (2) years with three (3) option periods of 12 months each in an aggregate amount not to exceed $1,450,000.
____________________ Date: ____________________
Secretary of the Board
Becki Ross