SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with DLT Solutions, LLC to provide Oracle Fusion Cloud Licensing renewal in support of our Oracle Enterprise Resource Planning (ERP) system, with a base term of one (1) year and three (3) option years, in a total amount not to exceed $2,886,858.
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FISCAL IMPACT:
Funding for this action is available in the FY2025 Operating Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Customer ☐ 2. Community
☐ 3. Workforce ☒ 4. Organizational Effectiveness
EXPLANATION OF STRATEGIC ALIGNMENT: As part of our strategic commitment to fiscal responsibility and operational transparency, renewing our Oracle Fusion licensing is essential to maintaining the stability, security, and efficiency of our core financial and human capital operations. These platforms are foundational to managing payroll, compliance, procurement, financial reporting, and workforce planning across the organization.
BUSINESS CASE: Renewing our Oracle Fusion Financials and HCM licensing ensures continued support for mission-critical financial and HR operations as well as updates, security patches, and Oracle’s technical support, minimizing risk and avoiding the significant cost and disruption associated with platform migration or unplanned downtime. Licensing renewal represents a planned and budgeted operational expense. Non-renewal would necessitate a costly and time-intensive transition, with potential impacts on business performance and compliance.
COMMITTEE RECOMMENDATION: The item will be presented to the full Board on July 28, 2025.
EXECUTIVE SUMMARY: CapMetro has successfully deployed a comprehensive suite of modules within Oracle Fusion, covering Financial Management, Human Capital Management, and Payroll. Renewing Oracle Fusion Financials and HCM licensing is critical to maintaining uninterrupted access to the systems that support our core financial and HR functions. These platforms are essential for managing payroll, budgeting, invoice payments, procurement, benefits, and workforce planning. Continued licensing ensures business continuity, safeguards against security risks, and protects the value of our investment in a platform deeply embedded in our operations. Failure to renew could result in significant operational disruptions, increased costs, and loss of vendor support.
DBE/SBE PARTICIPATION: A 0% DBE/SBE goal was assigned to this procurement, which did not include subcontract opportunities and was purchased through a cooperative purchasing agreement.
PROCUREMENT: CapMetro will utilize the OMNIA Partners cooperative, Contract No. R240201, held by DLT Solutions, LLC for Oracle Products and Services, to provide CapMetro with Oracle Fusion Cloud Licensing renewal in support of our Oracle Enterprise Resource Planning (ERP) system.
OMNIA Partners awarded contracts are made available for use by CapMetro via Title 7, Intergovernmental Relations Chapter 791, Interlocal Cooperation Contracts and The Texas Interlocal Cooperation Act. Purchases made using OMNIA Partners contracts satisfy otherwise applicable competitive bidding requirements.
Pricing for Oracle Fusion Cloud Licensing was determined to be fair & reasonable by the OMNIA Partners organization during its solicitation and award process. The following is DLT Solutions pricing for one (1) base year from notice to proceed, and three (3) optional years:
|
DESCRIPTION |
PRICE |
|
Base Year - Oracle Fusion Cloud Licensing |
$669,688. |
|
Option Year 1 - Oracle Fusion Cloud Licensing |
$703,410. |
|
Option Year 2 - Oracle Fusion Cloud Licensing |
$738,424. |
|
Option Year 3 - Oracle Fusion Cloud Licensing |
$775,336. |
|
Grand Total - Base and Option Years: |
$2,886,858. |
The contract is a fixed price contract.
RESPONSIBLE DEPARTMENT: Information Technology
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2025-1525
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors (and/or CapMetro Management) recognize the importance of optimizing IT investments, enhancing financial oversight, and ensuring the long-term value and reliability of the Oracle Fusion environment; and
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors (and/or CapMetro Management) recognize the need to renew Oracle Fusion Financials and HCM licensing to ensure continued access to mission-critical systems that support the organization’s financial, payroll, and human capital operations.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with DLT Solutions, LLC to provide Oracle Fusion Cloud Licensing renewal in support of our Oracle Enterprise Resource Planning (ERP) system, with a base term of one (1) year and three (3) option years, in a total amount not to exceed $2,886,858.
____________________ Date: ____________________
Secretary of the Board
Becki Ross