SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with Vertosoft LLC. to provide Swiftly operational & customer “real time” vehicle information and analytics tools for a base period of six (6) months with three option periods through November 30, 2027, in a total amount not to exceed $2,712,168.
end
FISCAL IMPACT:
Funding for this action is available in the FY2024 Operating Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☐ 2. Community
☐ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: The Swiftly system processes GPS vehicle location received every few seconds to provide accurate predictive arrivals for customer-facing systems. This system has provided a high-quality customer experience since it was first used on the CapMetro fixed-route and MetroRail fleets.
BUSINESS CASE: This system generates a real-time data feed utilizing GPS from vehicle routers providing accurate real-time vehicle location information. This has increased accuracy of the predictive arrivals for customer-facing systems, trip-planning and next departure traveler tools. Analytics tools have allowed operations to make improvements to schedules for operational efficiency and service reliability.
COMMITTEE RECOMMENDATION: This item will be presented to the full board on May 20, 2024.
EXECUTIVE SUMMARY: The contract will ensure continued operation of the Swiftly system. Services provided under the contract include the generation of a real-time data feed, web-based dashboard and analytics tools for the measurement of key performance indicators.
DBE/SBE PARTICIPATION: No DBE goal was assigned to this procurement which is for a software application.
PROCUREMENT: CapMetro will utilize The Interlocal Purchasing System (TIPS), Cooperative Contract No. 220105, held by Vertosoft LLC. for Technology Solutions Products and Services, to purchase Swiftly Software Licensing.
TIPS awarded contracts are made available for use by Capital Metro via Title 7, Intergovernmental Relations Chapter 791, Interlocal Cooperation Contracts, and the Texas Interlocal Cooperation Act.
Purchases made using TIPS contracts satisfy otherwise applicable competitive bidding requirements. Pricing for Swiftly Software Licensing was determined to be fair and reasonable by the TIPS organization during its solicitation and award process.
The following is TIPS pricing provided by Vertosoft LLC. for Swiftly Software Licensing, for one (1) six-month base period and three (3) one-year option periods:
|
Description |
Amount |
|
Swiftly Licensing - Base Period (May 28, 2024, to November 30, 2024) |
$258,168.00 |
|
Swiftly Licensing - Option Period 1 (November 30, 2024, to November 30, 2025) |
$778,472.00 |
|
Swiftly Licensing - Option Period 2 (November 30, 2025, to November 30, 2026) |
$817,318.72 |
|
Swiftly Licensing - Option Period 3 (November 30, 2026, to November 30, 2027) |
$858,208.96 |
|
Grand Total Not-to-Exceed for Base and Options: |
$2,712,167.68 |
This is a fixed price contract.
RESPONSIBLE DEPARTMENT: Information Technology
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1131
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and CapMetro management recognize the need to provide a high quality customer experience with CapMetro services.
NOW, THEREFORE, BE IT RESOLVED the President & CEO, or her designee, is authorized to finalize and execute a contract with Vertosoft LLC. to provide Swiftly operational & customer “real time” vehicle information and analytics tools for a base period of six (6) months with three option periods through November 30, 2027 in a total amount not to exceed $2,712,168.
____________________ Date: ____________________
Secretary of the Board
Becki Ross