SUBJECT:
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Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with MTM Inc. for the purchase of one-hundred and two (102) used fleet vehicles, in an amount not to exceed $1,784,685.
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FISCAL IMPACT:
Funding for this action is available in the FY2025 Capital Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Customer ☐ 2. Community
☐ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☒ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☒ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: The purchase of a used fleet aligns with being fiscally responsible by reducing capital outlay as compared to purchasing all new vehicles and reduces the cost to upfit the vehicles, as these vehicles are already properly equipped. Purchasing a used fleet allows vehicles to be replaced over several years in alignment with the fleet plan which aids in maintaining a state of good repair
BUSINESS CASE: CapMetro is switching away from a contracted services model for Demand Response & Innovative Mobility in which the provision of fleet vehicles is included in the responsibilities of the service provider (Contractor) to a new model where CapMetro owns and provides the vehicles. To support this new business model, CapMetro must purchase 102 vehicles.
COMMITTEE RECOMMENDATION: The item was presented and recommended for approval by the Operations, Planning and Safety Committee meeting on December 9, 2024.
EXECUTIVE SUMMARY:
CapMetro recently awarded a contract for Demand Response Pickup & MetroAccess Services which has a start date of January 1, 2025. Under this new contract, CapMetro is obligated to provide all fleet vehicles, which includes replacing 102 vehicles currently being provided by the current contractor.
To satisfy this 102-fleet vehicle need, CapMetro has negotiated to purchase a portion of the existing fleet currently being provided by MTM Transit. This solicitation was issued as a sole source in order to satisfy challenging fiscal and logistical needs. Purchasing a used fleet is fiscally beneficial due to a considerably lower capital outlay compared to purchasing a large new fleet. Also, a used fleet may be retired a potion at a time over the next several years, which allows their replacements costs to align with CapMetro’s long range financial plan. Logistically, purchasing the used fleet from MTM is beneficial, because the 102 vehicles being purchased are already branded and equipped with radios, lights, cameras, and fareboxes as needed.
This is a growth of the CapMetro revenue vehicle fleet, having previously been supplied by contractors, but which will now be owned and maintained by CapMetro under the State of Good Repair plan.
DBE/SBE PARTICIPATION: A 0% SBE goal was placed on this sole source procurement and did not include opportunities for subcontracting.
PROCUREMENT: A Sole-Source procurement was conducted for the purchase of one hundred and two (102) revenue vehicles from MTM Transit, LLC, which followed all Federal Acquisition Regulation (FAR) guidelines and CapMetro policies and procedures for Sole-Source purchases. The price proposal received from MTM Transit, LLC on December 3, 2024, was determined to be fair and reasonable by the Authority based on a market analysis of similar products. The contract is a fixed price contract. The term of the Contract is from issuance of the Notice to Proceed through February 1, 2025, in an amount not to exceed $1,784,685.
RESPONSIBLE DEPARTMENT: Bus Operations and Maintenance
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1323
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and CapMetro Management endeavor to maintain the fleet of vehicles in a state of good repair, and in fiscally responsible way.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, of her designee, is authorized to finalize and execute a contract with MTM Inc. for the purchase of one-hundred and two (102) used fleet vehicles, in an amount not to exceed $1,784,685.
____________________ Date: ____________________
Secretary of the Board
Becki Ross