Board
SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to modify contract #200829 with World Wide Technology for the replacement of additional network infrastructure technology for a total new contract amount not to exceed $1,197,149.
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FISCAL IMPACT:
Funding for this action is available in the FY2023 Capital Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Internal/External Customer Service Excellence ☐ 2. Stakeholder Engagement
☐ 3. Financial and Environmental Sustainability ☐ 4. Staff Development ☒ 5. Agency Growth Management
Strategic Objectives:
☐ 1.1 Safety & Risk ☒1.2 Continuous improvement ☐ 1.3 Dynamic Change
☐1.4 Culture of Innovation ☐2.1 Be an Employer of Choice ☐2.2 Organization Development
☐2.3 Organization Culture ☒3.1 Resource optimization ☐3.2 Safety Culture
☐3.3 Environmental Leadership ☐4.1 Educate & Call to Action ☐4.2 Build Partnerships
☐4.3 Value of Transit ☐4.4 Project Connect
EXPLANATION OF STRATEGIC ALIGNMENT: Maintaining and replacing network infrastructure technology in a state of good repair ensures stable and reliable systems available to both internal and external customers.
BUSINESS CASE: CapMetro’s Information Technology department tracks when every network device is reaching the end of its supported life span. Due to supply chain delivery delays the current vendor’s project implementation team is still in place with the necessary security access to complete the installation of the network equipment in the original contract and the equipment included in this contract modification. Replacing network equipment will provide expandability, improve performance, reliability, stability, and security. Failure to act will result in issues with performance and reliability as well as an increased risk of outages. In addition, the overall design, security, and roadmap must be reviewed for implementation of a long term secure and robust solution to support business continuity and support for future initiatives.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval by the Operations, Planning and Safety Committee on March 8, 2023.
EXECUTIVE SUMMARY: The Network infrastructure must be kept up to date to properly service the business needs of Capital Metro. The additional network equipment is the network switches at CapMetro’s data center, network switches at all CapMetro MetroRail stations, and network appliances for time syncing. The network equipment as part of this contract modification is within the scope of the current contract.
DBE/SBE PARTICIPATION: The contract has a 18.7% DBE goal utilizing the following DBE contractor:
|
SBE Subcontractors |
Race/Gender |
Services/Products |
|
VTS Group La Vernia, TX |
Hispanic/Male |
Install and Configure Equipment |
|
|
|
|
PROCUREMENT: On July 18, 2022, CapMetro entered into a contract with World Wide Technology, an authorized Reseller for Cisco Systems Branded Products and Services, for CapMetro Network Infrastructure Replacement utilizing the Department of Information Resources (DIR) Contract No. DIR-TSO-4167 held by Cisco Systems, Inc. The contract was awarded in an amount not to exceed $684,945. The contract was modified on February 9, 2023, for additional network infrastructure design services in the amount of $74,380, for a total contract amount $759,325. The additional amount required for the Modification 2, to add additional network infrastructure is $437,824., for a total not to exceed amount of $1,197,149.
The following table summarizes World Wide Technology’s pricing for Modification 2:
|
Description |
Lump Sum Amount |
|
Board Approved Contract Amount |
$759,325. |
|
Modification 2 - Additional Network Infrastructure Hardware |
$437,824. |
|
Grand Total Not to Exceed Including Modification 2: |
$1,197,149. |
The contract is fixed price.
RESPONSIBLE DEPARTMENT: Information Technology
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2022-691
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to provide adequate state of good repair to the network infrastructure technology.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, to modify contract #200829 with World Wide Technology for the replacement of additional network infrastructure technology for a total new contract amount not to exceed $1,197,149.
____________________ Date: ____________________
Secretary of the Board
Becki Ross