SUBJECT:
title
Approval of a resolution authorizing the Interim President & CEO, or their designee, to finalize and execute a contract with Trapeze Software Group, Inc. to provide new software and implementation services to support two capital projects, OPS-Web and Rail Planning, in the amount not to exceed $252,901.
end
FISCAL IMPACT:
Funding for this action is available in the FY2022 Capital Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Internal/External Customer Service Excellence ☐ 2. Stakeholder Engagement
☒ 3. Financial and Environmental Sustainability ☐ 4. Staff Development ☐ 5. Agency Growth Management
Strategic Objectives:
☐ 1.1 Safety & Risk ☐1.2 Continuous improvement ☐ 1.3 Dynamic Change
☐1.4 Culture of Innovation ☐2.1 Be an Employer of Choice ☐2.2 Organization Development
☐2.3 Organization Culture ☒3.1 Resource optimization ☐3.2 Safety Culture
☐3.3 Environmental Leadership ☐4.1 Educate & Call to Action ☐4.2 Build Partnerships
☐4.3 Value of Transit ☐4.4 Project Connect
EXPLANATION OF STRATEGIC ALIGNMENT: The Trapeze suite of software is used by route and service planning, and bus operations, and these new software modules will improve overall efficiency and improve operations. OPS-Web will provide an online system for MetroBus operator markup, bidding, and scheduling. Rail Planning will provide software to improve planning and scheduling for MetroRail.
BUSINESS CASE: The purchase and implementation of both of these software systems is expected to reduce costs of manually operating markup and run cutting at two garages and reduce costs of manually scheduling rail services.
COMMITTEE RECOMMENDATION: This item will be presented to the Operations, Planning and Safety Committee on August 15, 2022.
EXECUTIVE SUMMARY: Capital Metro bus Operators are required to enter their preferred schedule during each service change into the Trapeze OPS system. However, this requires them to be physically present at two garages during markup. This project will allow Operators to enter their preferred schedules online. Implementation will require the purchase and implementation of a new software module (Trapeze OPS-Web). Rail schedules are updated multiple times throughout the year and services to update Trapeze FX will greatly reduce manual work.
DBE/SBE PARTICIPATION: No SBE goal is assigned to this solicitation because it is a sole source procurement and there is no scope of subcontracting. It is justified as a sole source because it is a proprietary system and software modules can only be provided from a single source.
PROCUREMENT: On July 26, 2022, a Sole Source Procurement request was issued and advertised. The proposal from Trapeze Software Group, Inc. was received on August 8, 2022. The proposal was reviewed in all aspects of pricing and technical support, and was determined to be fair and reasonable based on established market prices and cost analysis of preceding modules provided by Trapeze Software Group, Inc. The contract is for software purchase and implementation of Trapeze OPS WEB module and Health Check of our current FX Rail Scheduling module. The following is a breakdown of the fixed not to exceed lump sum amount for the contract:
|
ITEM # |
DESCRIPTION |
LUMP SUM |
|
1 |
Software & Implementation of OPS WEB Module |
$227,901.00 |
|
2 |
FX Health Check for Rail Scheduling Module |
$25,000.00 |
|
3 |
Grand Total (Items 1 and 2 inclusive): |
$252,901.00 |
RESPONSIBLE DEPARTMENT: Information Technology
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2021-288
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to ensure that critical operating systems are enhanced to improve overall efficiency of operations.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the Interim President & CEO, or their designee, is authorized to finalize and execute a contract with Trapeze Software Group, Inc. to provide new software and implementation services and ongoing support for two capital projects, OPS-Web and Rail Planning, in the amount not to exceed $252,901.
____________________ Date: ____________________
Secretary of the Board
Leslie Pool