SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with The Arcanum Group for Hexagon EAM Licensing and Support Renewal, with a base term of one (1) year and four (4) option years including optional ad-hoc service hours, for a total amount not to exceed amount of $3,762,152.
end
FISCAL IMPACT:
Funding for this action is available in the FY2025 Operating Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Customer ☐ 2. Community
☐ 3. Workforce ☒ 4. Organizational Effectiveness
EXPLANATION OF STRATEGIC ALIGNMENT: As part of our strategic commitment to fiscal responsibility and operational transparency, leveraging Hexagon EAM ensures clear visibility into asset performance and improves governance over maintenance operations and expenditures. This move supports our long-term objective to optimize asset investments, enhance operational oversight, and deliver reliable, high-quality services that meet the evolving needs of the organization.
BUSINESS CASE: To ensure ongoing operational efficiency, maximize asset lifespan, and provide proactive maintenance, the organization is committed to leveraging Hexagon EAM's comprehensive capabilities. This strategic utilization aims to streamline maintenance workflows, enhance data-driven decision-making, and improve the long-term reliability and performance of our critical assets.
COMMITTEE RECOMMENDATION: The item was presented and recommended for approval by the Operations, Planning and Safety Committee on September 10, 2025.
EXECUTIVE SUMMARY: The CapMetro implementation of Hexagon EAM modernized asset management, to enhance tracking, maintenance, and overall operational efficiency of our extensive fleet and facilities. This strategic move, now undergoing continuous refinement through data remediation and program enhancements, aims to ensure fiscal responsibility, improve transparency, and deliver reliable, high-quality transit services.
DBE/SBE PARTICIPATION: A 0% SBE goal was assigned to this procurement, which did not include subcontract opportunities.
PROCUREMENT: CapMetro will utilize the Texas Department of Information Resources (DIR), Contract Number DIR-CPO-4491, held by The Arcanum Group, Inc., for Software Products, Software as a Service (SaaS), and Enterprise Resource Planning (ERP) Software Modules Products and Services, to provide Hexagon EAM Licensing and Support Renewal.
DIR awarded contracts are made available for use by CapMetro via Title 7, Intergovernmental Relations Chapter 791, Interlocal Cooperation Contracts and The Texas Interlocal Cooperation Act. Purchases made using DIR contracts satisfy otherwise applicable competitive bidding requirements.
Pricing for Hexagon EAM Licensing and Support Renewal was determined to be fair & reasonable by the DIR organization during its solicitation and award process. The following is The Arcanum Group’s pricing one (1) base and four (4) option years, including optional ad-hoc services hours:
|
Item |
Description |
Pricing |
|
1 |
Base Year - Hexagon EAM License and Support Renewal |
$669,853. |
|
2 |
Option Year 1 - Hexagon EAM License and Support Renewal |
$669,853 |
|
3 |
Option Year 2 - Hexagon EAM License and Support Renewal |
$703,364. |
|
4 |
Option Year 3 - Hexagon EAM License and Support Renewal |
$738,572. |
|
5 |
Option Year 4 - Hexagon EAM License and Support Renewal |
$775,478. |
|
6 |
Optional Add-Hoc Service Hours |
$205,032. |
|
Grand Total – Items 1 Through 6: |
$3,762,152. |
The contract is a fixed price contract.
RESPONSIBLE DEPARTMENT: Information Technology
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2025-1527
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors (and/or CapMetro Management) wish to provide clear visibility into the need to optimize asset investments, enhance operational oversight, and deliver reliable, high-quality services that meet the evolving needs of the organization; and
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors (and/or CapMetro Management) recognize the need to leverage Hexagon EAM as part of our strategic commitment to fiscal responsibility and operational transparency.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with The Arcanum Group for Hexagon EAM Licensing and Support Renewal, with a base term of one (1) year and four (4) option years including optional ad-hoc service hours, for a total amount not to exceed amount of $3,762,152.
____________________ Date: ____________________
Secretary of the Board
Becki Ross