SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, is authorized to finalize and execute a contract with JobSite Diesel Repair, LLC to purchase services for Bus Maintenance over a period of one (1) year from Notice to Proceed with four (4) one-year option periods in a total amount not to exceed $13,036,950.
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FISCAL IMPACT:
Funding for this action is available in the FY2024 Operating Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Customer ☐ 2. Community
☐ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☒ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Buses require routine and ad hoc repairs and the workload often exceed in-house capacity. Use of a third-party maintenance shop ensures the fleet is maintained in a state of good repair.
BUSINESS CASE: Use of a third-party maintenance shop to perform routine and ad hoc maintenance is necessary as the workload exceeds the capacity of our in-house maintenance shop.
COMMITTEE RECOMMENDATION: This item will be presented to the full board on July 22, 2024.
EXECUTIVE SUMMARY: In the course of operating bus services, routine and ad hoc maintenance is required to keep the buses in service. CapMetro performs most maintenance in-house however the workload exceeds our capacity. This contract will allow for a third-party contractor to perform overflow work, helping to return the buses quickly back into revenue service and assuring the fleet is maintained in a state of good repair.
DBE/SBE PARTICIPATION: A 2% goal was placed on this project. The vendor selected submitted a 0% SBE goal and provided good faith efforts of soliciting SBEs. The vendor is in the process of getting SBE certified.
PROCUREMENT: On March 22, 2024, an Invitation for Bids was issued and formally advertised for Bus Maintenance. By the closing date of May 22, 2024, three (3) bids were received. Bids were received from Fleet Servicez, LLC, JobSite Diesel Repair, LLC, and Cummins Southern Plains, LLC. In accordance with the instructions in the solicitation, award will be made to the responsive and responsible bidder with the lowest priced bid for routine and ad hoc maintenance. JobSite Diesel Repair, with an overall total bid of $13,036,950 was the lowest bidder that was determined to be both responsive and responsible. Pricing was deemed fair and reasonable based on adequate competition and through cost analysis. The term of the contract is one (1) year from the Notice to Proceed with four (4) one-year option periods
RESPONSIBLE DEPARTMENT: Bus Operations and Maintenance
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1203
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Cap Metro management endeavor to maintain the vehicle fleet in a state of good repair.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with JobSite Diesel Repair, LLC to purchase services for Bus Maintenance over a period of one (1) year from Notice to Proceed with four (4) one-year option periods in a total amount not to exceed $13,036,950.
____________________ Date: ____________________
Secretary of the Board
Becki Ross