SUBJECT:
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Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute an emergency services contract with Cap-A-Bus Inc. to provide vehicle storage and upkeep maintenance services, on a month-to-month basis, for up to two years, beginning July 1, 2024, in an amount not to exceed $614,800.
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FISCAL IMPACT:
Funding for this action is available in the FY2024 Operating Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Customer ☒ 2. Community
☐ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☒ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☒ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Managed storage of vehicles ensures they are maintained in a state of good repair while allowing the agency to pursue its goal of becoming carbon neutral.
BUSINESS CASE: Utilizing a vehicle storage services contract to meet the short-term storage needs of the agency ensures vehicles are maintained in a state of good repair without the need for additional real estate or facilities.
COMMITTEE RECOMMENDATION: This item will be presented to the full board on June 24, 2024.
EXECUTIVE SUMMARY: In support of CapMetro’s commitment to becoming a carbon neutral agency, electric buses are being purchased and their supporting infrastructure is being constructed. To allow for completion of construction projects, and to protect the integrity of the new electric fleet, some of the new vehicles will be kept at a managed storage facility where they will be securely parked, routinely inspected, and exercised as needed to ensure they are ready for service. Recent challenging developments in the bus manufacturing industry has given the agency cause for concern resulting in the decision to accelerate delivery of the vehicles, which has necessitated an emergency need for off-site storage.
DBE/SBE PARTICIPATION: Other
PROCUREMENT: An Emergency Procurement was conducted with Cap-A-Bus, Inc., for storage services of 80 electric buses with Cap-A-Bus, Inc. The procurement followed all Federal Acquisition Regulation (FAR) guidelines and CapMetro policies and procedures for Emergency Purchases. A price proposal received from Cap-A-Bus on June 6, 2024 for the not-to-exceed amount of $614,800.00 and was determined to be fair and reasonable by the Authority based on market analysis of similar services. The contract is a fixed price contract with a term of July 1, 2024 through June 30, 2026.
RESPONSIBLE DEPARTMENT: Bus Operations & Maintenance
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1183
WHEREAS, Capital Metropolitan Transportation Authority Board of Directors and CapMetro management recognize the need to become carbon neutral and
WHEREAS, Capital Metropolitan Transportation Authority Board of Directors and CapMetro management recognize the need to maintain a state of good repair of vehicles.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute an emergency services contract with Cap-A-Bus Inc. to provide vehicle storage and upkeep maintenance services, on a month-to-month basis, for up to two years, beginning July 1, 2024, in an amount not to exceed $614,800.
____________________ Date: ____________________
Secretary of the Board
Becki Ross