SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with Cap-A-Bus Inc. to purchase services for bus accident repair and painting for a period of one (1) year from Notice to Proceed with four (4) one-year option periods for a total amount not to exceed $6,528,500.
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FISCAL IMPACT:
Funding for this action is available in the FY2024 Operating Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Customer ☐ 2. Community
☐ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☒ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Buses damaged in accidents require repairs and the workload often exceed in-house capacity. Use of a third-party repair shop ensures the fleet is maintained in a state of good repair.
BUSINESS CASE: Use of a third-party repair shop to repair accident buses is necessary as the workload exceeds the capacity of our in-house body shop.
COMMITTEE RECOMMENDATION: This item will be presented to the full board on July 22, 2024.
EXECUTIVE SUMMARY: In the course of operating bus services, accidents occur which require body work, painting, and fabrication services. CapMetro can and does perform work at our in-house body shop however the workload exceeds our capacity. This contract will allow for a third-party contractor to perform overflow work, helping to return accident buses quickly back into revenue service and assuring the fleet is maintained in a state of good repair.
DBE/SBE PARTICIPATION: A 10% SBE goal was placed on the project. Cap-A-Bus submitted a 10% SBE commitment and will be tracked during the term of the contract.
PROCUREMENT: On March 21, 2024, an Invitation for Bids was issued and formally advertised for the Bus Accident Repair and Fabrication Services. By the closing date of May 21, 2024, three (3) bids were received. Bids were received from Austin Body Works, LLC, Cap-A-Bus, Inc, and Corn’s Collision Center, LLC. In accordance with the instructions in the solicitation, award will be made to the responsive and responsible bidder with the lowest priced bid for bus accident repair and fabrication services. Cap-A-Bus, with an overall total bid of $6,528,500.00 was the lowest bidder that was determined to be both responsive and responsible. Pricing was deemed fair and reasonable based on adequate competition and thorough cost analysis. The term of the contract is for a one (1) year from Notice to Proceed with four (4) one-year option periods.
RESPONSIBLE DEPARTMENT: Bus Operations and Maintenance
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1202
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Cap Metro management endeavor to maintain the vehicle fleet in a state of good repair.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with Cap-A-Bus Inc. to purchase services for bus accident repair and painting for a period of one (1) year from Notice to Proceed with four (4) one-year option periods for a total amount not to exceed $6,528,500.
____________________ Date: ____________________
Secretary of the Board
Becki Ross