SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute contracts with Bowman Consulting Group, LLC, Doucet & Associates, Inc., McGray & McGray Land Surveyors, Inc., and Surveying and Mapping, LLC, for Real Property Surveying services on a task order basis for a base period of three (3) years with two (2) option periods for 12 months each in an aggregate amount not to exceed $2,955,000.
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FISCAL IMPACT: Funding for this action is available in the FY2025 Operating Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☒ 2. Community
☐ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☒ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☒ 2.3 Responsive to Community and Customer Needs ☒ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Real Property Surveying services are required to provide consultant surveying services to CapMetro for field surveying and associated office services for project designs, acquisition of easements, property line/boundary determinations, railroad right of way, and surveys and chain of title for encroachments into CapMetro’s Railroad Right of Way. It is reasonable to expect recurring needs for Real Property Surveying services and task order contracts offer the most efficient and cost-effective option to respond to such needs.
BUSINESS CASE: The ability to respond quickly to a business need provides value to CapMetro. The funding for these services is included in the FY2025 Operating Budget.
COMMITTEE RECOMMENDATION: This item will be presented to the full board on October 28, 2024.
EXECUTIVE SUMMARY: CapMetro requires Real Property Surveying services to provide consultant surveying services to conduct field surveys and related office services for project designs, acquisition of easements, utilities locations, topographic surveying, location of improvements and field features, surveys and chain of title for encroachments into CapMetro’s Railroad Right of Way and related documentation and any other services that are included in services normally and usually provided by a Registered Public Land Surveyor. Through these surveying services contracts, CapMetro will secure the services of professional and registered surveyors and other related surveying professionals to complete budgeted operating and capital projects during the contract term.
DBE/SBE PARTICIPATION: A 5% DBE goal was placed on this project. The contractors have committed to the following DBE goals and will be monitored during the term of the contract:
• Bowman Consulting Group Ltd - 15%
• Doucet & Associates - 5%
• McGray & McGray Land Surveyors, Inc. - 100% (DBE Firm)
• Surveying and Mapping, LLC - 5%
PROCUREMENT: On March 29, 2024 a request for Statements of Qualifications was issued and formally advertised. By the closing date of May 2, 2024, four (4) submittals were received. The evaluation team used the following factors in the evaluation of submittals:
1. Qualifications, experience, and capabilities of proposed project personnel. Personnel must be an active employee or subcontractor with verifiable work history with firm for at least 6 months and hold a valid RPLS Surveyors License.
2. Experience and demonstrated past performance of proposed project personnel on previous projects of a similar size, scope, complexity and nature. State and Federal Government Agency projects preferred.
3. The offeror’s demonstrated, relevant work experience/technical background and capabilities of the firm as a whole on projects of a similar size, scope, complexity, and nature.
The submittals from Bowman Consulting Group, LLC, Doucet & Associates, Inc., McGray & McGray Land Surveyors, Inc., and Surveying and Mapping, LLC, were rated highest, all factors considered. Capital Metro negotiated and finalized pricing based on cost and market evaluation of the hourly rates, overhead and profit for similar services. The contracts are indefinite delivery, task order contracts. The term is a base period of three (3) years from the Notice of Award, with two (2) option periods for 12 months in an amount not to exceed: $2,955,000, for all four (4) contracts.
RESPONSIBLE DEPARTMENT: Real Estate
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1281
WHEREAS, the Capital Metropolitan Board of Directors and Capital Metro management endeavor to pursue the improvement of transportation and operational infrastructure; and
WHEREAS, the Capital Metropolitan Board of Directors and Capital Metro management recognize the need for Real Property Surveying services contracts to continue, and multiple awarded task order contracts will allow agency staff to respond those organizational needs.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors approves a resolution authorizing the President & CEO, or her designee, to finalize and execute contracts with Bowman Consulting Group, LLC, Doucet & Associates, Inc., McGray & McGray Land Surveyors, Inc., and Surveying and Mapping, LLC, for Real Property Surveying services on a task order basis for a base period of three (3) years with two (2) option periods for 12 months each in an aggregate amount not to exceed $2,955,000.
____________________ Date: ____________________
Secretary of the Board
Becki Ross