SUBJECT:
title
Approval of a resolution authorizing the Interim President & CEO, or their designee, to finalize and execute a contract with Creative Bus Sales, Inc., utilizing the State of Oklahoma Contract SW0797C, to purchase twenty-six (26) Pickup vehicles in an amount not to exceed $4,706,970 for the purpose of expanding Pickup Service into new zones.
end
FISCAL IMPACT:
Funding for this action is available in the FY2023 Capital Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☐ 2. Community
☐ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: This item will promote the customer experience by supporting the implementation of a new Pickup service zone. The twenty-six (26) additional vehicles will be used to support Pickup Service that will start operating next calendar year.
BUSINESS CASE: This item will allow for the expansion of Pickup Services into new zones as part of Project Connect approved initial investment plan.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval by the Operations, Planning, and Safety Committee on August 15, 2022.
EXECUTIVE SUMMARY: CapMetro’s Pickup Service provides on-demand transit service in pre-defined zones. This service type provides customers in hard-to-reach zones the ability to request a ride using a smartphone app or by calling Pickup dispatch directly. Customers may travel anywhere within the defined zone. Pickup services are managed according to the board-approved Pickup Service Guidelines.
This contract will purchase twenty-six (26) additional Pickup vehicles that are required to operate additional Pickup Service zones which are planned for summer to fall 2023.
DBE/SBE PARTICIPATION: No SBE goal is assigned to this procurement due to no subcontracting opportunity.
PROCUREMENT: The contract will utilize the State of Oklahoma Contract SW0797C held by Creative Bus Sales, Inc. to sell Lone Star Promaster 3500 branded wheelchair accessible Pickup vehicles.
The State of Oklahoma awarded contracts are made available to use by Capital Metro via Title 7, Intergovernmental Relations Chapter 791, Interlocal Cooperation Contracts and The Texas Interlocal Cooperation Act.
Purchases made using the State of Oklahoma contracts satisfy otherwise applicable bidding requirements. Pricing for the Lone Star Promaster 3500 Pickup vehicles was determined to be fair & reasonable by the State of Oklahoma during its solicitation and award process.
Creative Bus Sales pricing for (26) Lone Star Promaster 3500 Pickup vehicles per the State of Oklahoma Contract is referred as follows:
|
ITEM |
DESCRIPTION |
Required Delivery Date |
Quantity |
Unit Price |
Extended Price |
|
1 |
Lone Star Promaster 3500 Pickup vehicle Model Year 2022 - Body Only, Excluding Chassis |
5/30/2023 |
17 |
$145,422.00 |
$2,472,174.00 |
|
2 |
Lone Star Promaster 3500 Pickup vehicle Model Year 2022 - Dodge Chassis |
5/30/2023 |
17 |
$33,708.00 |
$573,036.00 |
|
3 |
Total for Complete Vehicle Model Year 2022 (Item 1 and 2 Inclusive): |
$3,045,210.00 |
|
4 |
Lone Star Promaster 3500 Pickup vehicle Model Year 2023 - Body Only, Excluding Chassis |
9/30/2023 |
9 |
$146,780.00 |
$1,321,020.00 |
|
5 |
Lone Star Promaster 3500 Pickup vehicle Model Year 2023 - Dodge Chassis |
9/30/2023 |
9 |
$37,860.00 |
$340,740.00 |
|
6 |
Total for Complete Vehicle Model Year 2023 (Item 4 and 5 Inclusive): |
$1,661,760.00 |
|
7 |
GRAND TOTAL PRICE (ITEM 3 AND 6 INCLUSIVE): |
$4,706,970.00 |
RESPONSIBLE DEPARTMENT: Operations and Maintenance Oversight
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2022-524
WHEREAS, The Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to expand the Pickup service in accordance with adopted service guidelines; and.
WHEREAS, The CapMetro management has identified the need to increase the Pickup vehicle fleet to support additional service.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the Interim President & CEO, or their designee, to finalize and execute a contract with Creative Bus Sales, Inc., utilizing the State of Oklahoma Contract SW0797C, to purchase twenty-six (26) Pickup vehicles in an amount not to exceed $4,706,970 for the purpose of expanding Pickup Service into new zones.
____________________ Date: ____________________
Secretary of the Board
Leslie Pool