SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or his designee, to finalize and execute a contract with BMR Janitorial & Pressure Washing Service, LLC for the fueling and interior and exterior cleaning of transit revenue vehicles in an amount not to exceed $3,557,818 for a three-year contract.
end
FISCAL IMPACT:
Funding for this action is available in the FY2022 Operating Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Internal/External Customer Service Excellence ☐ 2. Stakeholder Engagement
☐ 3. Financial and Environmental Sustainability ☐ 4. Staff Development ☐ 5. Agency Growth Management
Strategic Objectives:
☒ 1.1 Safety & Risk ☒1.2 Continuous improvement ☐ 1.3 Dynamic Change
☒1.4 Culture of Innovation ☐2.1 Be an Employer of Choice ☐2.2 Organization Development
☐2.3 Organization Culture ☐3.1 Resource optimization ☐3.2 Safety Culture
☐3.3 Environmental Leadership ☐4.1 Educate & Call to Action ☐4.2 Build Partnerships
☐4.3 Value of Transit ☐4.4 Project Connect
EXPLANATION OF STRATEGIC ALIGNMENT: Vehicles that are cleaned and disinfected daily are critical to our core business of providing safe and reliable transportation. The daily fueling and checking of fluids in our vehicles is critical to delivering safe and reliable service.
BUSINESS CASE: Capital Metro receives cleaning services at a reasonable price under this agreement. BMR Janitorial & Pressure Washing Services, LLC already cleans our vehicles onsite as a subcontractor to MV Transportation. Given recent changes to the MV contract, Capital Metro is responsible for this function. The firm agreed to continue services with no changes in pricing, making it a logical choice to maintain their services.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval by the Operations, Planning and Safety Committee on January 12, 2022.
EXECUTIVE SUMMARY: Effective January 1, 2022, the MV contract has been modified and the responsibility for providing for these services falls to Capital Metro. As CapMetro moves forward to have more direct control of the quality of service delivered, the current contractor in place will need to be retained so there is no gap in service and the transition of contracts does not cause any impact to our customers.
BMR Janitorial & Pressure Washing Services, LLC provides cleaning and fueling of transit vehicles specifically located at the North Operations facility. BMR duties include daily cleaning of the vehicle’s interior and exterior, fueling each vehicle, checking engine oil, water, and fluids.
DBE/SBE PARTICIPATION: No DBE goal is assigned to this solicitation because it is an emergency procurement. However, the selected vendor is a certified DBE.
PROCUREMENT: Capital Metro performed an emergency descoping of various contract services from the MV Transportation contract, including this one. After direct negotiation with the contractor there were no changes in pricing.
|
BMR Janitorial & Pressure Washing Service, LLC |
|
Daily Servicing and Fueling |
|
|
Labor |
Taxes |
Supervisor |
NRVs per year |
Prof Services |
TOTAL |
|
2022 |
$940,160 |
$67,063.36 |
$50,689 |
$46,332 |
$81,694.87 |
$1,185,939.23 |
|
2023 |
$940,160 |
$67,063.36 |
$50,689 |
$46,332 |
$81,694.87 |
$1,185,939.23 |
|
2024 |
$940,160 |
$67,063.36 |
$50,689 |
$46,332 |
$81,694.87 |
$1,185,939.23 |
|
3-yr total |
|
|
|
|
|
$3,557,817.69 |
RESPONSIBLE DEPARTMENT: Bus Operations and Maintenance
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2022-315
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to provide the best customer experience and to better serve Central Texas residents; and
WHEREAS the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to acquire contract services for the fueling and the interior and exterior cleaning of transit revenue vehicles.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or his designee, is authorized to finalize and execute a contract with BMR Janitorial & Pressure Washing Service, LLC for the fueling and interior and exterior cleaning of transit revenue vehicles in an amount not to exceed $3,557,818 for a three-year contract.
____________________ Date: ____________________
Secretary of the Board
Leslie Pool