SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to amend the CapMetro Acquisition Policy to incorporate information from the recently revised FTA Third-Party Contracting Guidance (FTA Circular 4220.1G) and revise guidelines to align with industry standards.
end
FISCAL IMPACT:
This action has no fiscal impact.
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Customer ☐ 2. Community
☐ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☒ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: This is in alignment of CapMetro’s strategy to improve organizational effectiveness and be a fiscally responsible and transparent steward of public funds by ensuring our Acquisition Policy is up-to-date and in compliance with all Federal and State regulations and best practices.
BUSINESS CASE: The Acquisition Policy is structured to ensure that CapMetro successfully exercises its fiduciary responsibility for obligating public funds. On occasion this policy requires revisions to incorporate changes in local, state, or federal requirements to accomplish this responsibility. Revisions frequently incorporate best practices in procurement to further strengthen our policy.
COMMITTEE RECOMMENDATION: This agenda item was presented and is recommended for approval by the Finance, Audit and Administration Committee meeting on March 12, 2025.
EXECUTIVE SUMMARY: This amendment revises the Acquisition Policy to incorporate revisions and updates to local, state and federal requirements for best practices in procurement and revise guidelines to align with industry standards.
DBE/SBE PARTICIPATION: Does not apply.
PROCUREMENT: Does not apply.
RESPONSIBLE DEPARTMENT: Procurement
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2025-1379
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and CapMetro management endeavor to periodically amend the Procurement Department Acquisition Policy to ensure compliance with local, state and federal regulations and best practices; and
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and CapMetro management recognize the need to raise the board approval threshold; and
WHEREAS, the policies and procedures of the procurement manual are separated to distinguish that only policy changes require approval by the Capital Metropolitan Transportation Authority Board of Directors and the implementing procedures and standardized work processes and delineated responsibilities are delegated to the Vice President of Procurement & Chief Contracting Officer.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to amend the CapMetro Acquisition Policy to incorporate updated cites and language and to revise guidelines to align with industry standards as stated in the revised Policy.
____________________ Date: ____________________
Secretary of the Board
Becki Ross