SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with Weaver and Tidwell, L.L.P. for Quadrennial Performance Audit services for a period of one hundred and eighty (180) calendar days in an amount not to exceed $195,000.
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FISCAL IMPACT:
Funding for this contract is included in the FY2024-2025 Proposed Operating Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☒ 2. Community
☒ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☒ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☒ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☒ 2.3 Responsive to Community and Customer Needs ☒ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☒ 4.1 Fiscally Responsible and Transparent ☒ 4.2 Culture of Safety ☒ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: CapMetro is required to undergo a performance review once every four years under Section 451.454, Texas Transportation Code.
BUSINESS CASE: The audit will lead to improved maintenance and operations functions that will improve system reliability and customer experience.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval by the Finance, Audit and Administration Committee on September 11, 2024.
EXECUTIVE SUMMARY: The purpose of the audit is to 1) provide necessary information for the performance of oversight functions by state and local officers; and 2) provide CapMetro with necessary information to improve efficiency and effectiveness of the administration and management of the authority. If approved by the board, a contract with Weaver and Tidwell, L.L.P. will be finalized for a period of one hundred and eighty calendar days.
DBE/SBE PARTICIPATION: A 0% SBE goal was placed on this project. The awarded vendor has committed to 31% SBE participation and it will be tracked during the term of the contract.
PROCUREMENT: On June 13, 2024, a Request for Proposals (RFP) was issued and formally advertised. By the closing date of July 15, 2024, four (4) proposals were received. The proposal from Weaver and Tidwell, L.L.P. was determined to be the best value to the Authority, price and other factors considered. The resulting contract will be a fixed price contract. The term of the Contract is for a period of one hundred and eighty (180) calendar days in an amount not to exceed $195,000.
RESPONSIBLE DEPARTMENT: Internal Audit
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1200
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and CapMetro management endeavor to follow the rules and regulatory requirements laid out in Chapter 451 of the Texas Transportation Code; and
WHEREAS, the Transportation Code requires the authority to contract at least once every four years for a performance audit of the authority to be conducted by a firm that has experience in reviewing the performance of transit authorities.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with Weaver and Tidwell, L.L.P. for a quadrennial performance audit of the Authority for a period of one hundred and eighty (180) calendar days in an amount not to exceed $195,000.
____________________ Date: ____________________
Secretary of the Board
Becki Ross