SUBJECT:
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Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with Ajimco Construction, Inc. for the purchase and installation of a fall protection system in CapMetro’s bus maintenance facilities in an amount not to exceed $249,100.
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FISCAL IMPACT:
Funding for this action is available in the FY2024 Capital Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Customer ☐ 2. Community
☐ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☒ 4.2 Culture of Safety ☒ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: The installation of the fall protection system is required for performing work on top of diesel and electric vehicles which is in alignment with promoting a culture of safety. The current fall arrest systems are beyond their useful life and in need of replacement ensuring the maintenance facilities are in a state of good repair.
BUSINESS CASE: Implementing fall protection systems offers a significant return on investment for our organization. These systems reduce costs associated with fall injuries by minimizing medical expenses, lost productivity, and regulatory fines. Additionally, fall protection fosters a more productive environment through reduced worker downtime.
COMMITTEE RECOMMENDATION: This item will be presented to the full board on May 20, 2024.
EXECUTIVE SUMMARY: Installation of fall protection systems to prioritize worker safety and comply with regulations. This will significantly reduce fall injuries and related costs. The project will encompass installation of fall protection systems at 509 Thompson Lane, 2910 East 5th Street, and 9315 Old McNeil Road. The project will be completed by Ajimco Construction, Inc, who is qualified to perform this work and has successfully completed similar projects in the transit realm. This investment aligns with our commitment to safety and will yield a positive return through cost savings and improved productivity.
DBE/SBE PARTICIPATION: A 3.5% goal was assigned to this project. The vendor selected is SBE certified and will be self-performing. SBE credit will be received for the full amount against this contract.
PROCUREMENT: On February 5, 2024, an Invitation for Bids was issued and formally advertised for the Fall Protection Systems. By the closing date of March 13, one (1) bid was received. The lowest responsive and responsible bidder is Ajimco Construction, Inc. Ajimco was able to demonstrate having adequate financial resources and the requisite capacity, capability, and facilities to perform the contract for the fall protection systems. They have both a satisfactory record of performance on other comparable projects, and a satisfactory record of integrity and business ethics. Ajimco is qualified and eligible to receive an award under the solicitation and laws or regulations applicable to the procurement. Accordingly, the total contract will be $294,100 with a period of performance of ninety (90) days.
RESPONSIBLE DEPARTMENT: Capital Construction, Engineering & Design (CCED)
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1134
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to provide reliable vehicle maintenance is a safe work environment; and
WHEREAS, it is an industry best practice to provide safety protection for maintenance personnel, in the form of fall protection;
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with Ajimco Construction, Inc. for the purchase and installation of a fall protection system in CapMetro’s bus maintenance facilities in an amount not to exceed $249,100.e
____________________ Date: ____________________
Secretary of the Board
Becki Ross