SUBJECT:
title
Approval of a resolution authorizing the President & CEO to finalize and execute a contract with Trapeze Software Group, Inc. for software licensing, maintenance, and support for one (1) base year with four (4) option years, in an amount not to exceed $3,254,599.
end
FISCAL IMPACT:
Funding for this action is available in the FY2022 Operating Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Internal/External Customer Service Excellence ☐ 2. Stakeholder Engagement
☐ 3. Financial and Environmental Sustainability ☐ 4. Staff Development ☐ 5. Agency Growth Management
Strategic Objectives:
☐ 1.1 Safety & Risk ☒1.2 Continuous improvement ☐ 1.3 Dynamic Change
☒1.4 Culture of Innovation ☐2.1 Be an Employer of Choice ☐2.2 Organization Development
☐2.3 Organization Culture ☐3.1 Resource optimization ☐3.2 Safety Culture
☐3.3 Environmental Leadership ☐4.1 Educate & Call to Action ☐4.2 Build Partnerships
☐4.3 Value of Transit ☐4.4 Project Connect
EXPLANATION OF STRATEGIC ALIGNMENT: Providing a system to create passenger schedules, bus operator schedules and run-cutting, logging onto vehicles, and managing pickups for Demand Response customers is essential to daily Cap Metro services and operations. The suite of 21 Trapeze software products is used by fixed route and service planning, vehicle dispatch, and traveler tools to provide consistent service to customers and operations staff.
BUSINESS CASE: In 2018, the Board reauthorized a four-year contract with Trapeze for software licensing, maintenance, and support which expires at the end of February 2022 and requires renewal to continue service to customers and operations staff. The support ensures high availability for the many CapMetro applications that interface with these proprietary software modules, making them extremely critical to the Agency.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval by the Operations, Planning and Safety Committee on January 12, 2022.
EXECUTIVE SUMMARY: In January 1999, Capital Metro implemented the initial Trapeze software modules. Over time, we have acquired additional modules and Trapeze has acquired companies from whom Capital Metro previously purchased software applications that are now included in our suite of 21 Trapeze products that make up the Trapeze system. This system has been identified as critical to the day-to-day operation of Capital Metro. The current contract expires at the end of February 2022. This new support and maintenance agreement will provide Capital Metro software licensing and technical telephone support for the modules twenty-four (24) hours a day, seven (7) days a week over the next five years. In addition, maintenance provides Capital Metro software upgrades, patches, and fixes at no additional cost. This support and maintenance is annually renewed.
DBE/SBE PARTICIPATION: No SBE goal is assigned to this solicitation because it is a sole source procurement and there is no scope of subcontracting. It is justified as a sole source because it is a proprietary system and software support can only be provided from a single source
PROCUREMENT: On November 12, 2021, a Sole Source Procurement request was issued and advertised. The proposal from Trapeze Software Group, Inc. was received on December 31, 2021. The proposal was reviewed in all aspects of pricing and technical support, and was determined to be fair and reasonable based on established market prices and cost analysis of preceding years of maintenance and support provided by Trapeze Software Group, Inc. The contract is for one (1) Base Year and four (4) Option Years. The following is a breakdown of the not to exceed amount per Base and Option Years:
|
Description |
Total Award |
|
Base Year - Software Licensing, Warranty, and Maintenance |
$589,000.00 |
|
Option Year 1 - Software Licensing, Warranty, and Maintenance |
$618,450.00 |
|
Option Year 2 - Software Licensing, Warranty, and Maintenance |
$649,373.00 |
|
Option Year 3 - Software Licensing, Warranty, and Maintenance |
$681,842.00 |
|
Option Year 4 - Software Licensing, Warranty, and Maintenance |
$715,934.00 |
|
Not to Exceed Total for Base and Options: |
$3,254,599.00 |
RESPONSIBLE DEPARTMENT: Information Technology
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2021-303
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to maintain its Trapeze software systems in good working order to support current operations and customers;
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or his designee, is authorized to finalize and execute a contract with Trapeze Software Group, Inc. for software licensing, maintenance, and support for one (1) base year with four (4) option years, in an amount not to exceed $3,254,599.
____________________ Date: ____________________
Secretary of the Board
Leslie Pool