SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or his designee, to finalize and execute a contract with CDW Government, LLC. to acquire workstation technology in an amount not to exceed $599,825.
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FISCAL IMPACT:
Funding for this action is available in the FY2022 Operating Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Internal/External Customer Service Excellence ☐ 2. Stakeholder Engagement
☐ 3. Financial and Environmental Sustainability ☐ 4. Staff Development ☒ 5. Agency Growth Management
Strategic Objectives:
☐ 1.1 Safety & Risk ☒1.2 Continuous improvement ☐ 1.3 Dynamic Change
☐1.4 Culture of Innovation ☐2.1 Be an Employer of Choice ☒2.2 Organization Development
☐2.3 Organization Culture ☐3.1 Resource optimization ☐3.2 Safety Culture
☐3.3 Environmental Leadership ☐4.1 Educate & Call to Action ☐4.2 Build Partnerships
☐4.3 Value of Transit ☐4.4 Project Connect
EXPLANATION OF STRATEGIC ALIGNMENT: Maintaining and acquiring workstation technology, such as desktops, laptops, tablets and accessories in a state of good repair ensures stable and reliable systems as well as the productivity of employees. Having a way to respond to staff growth is critical for agency growth management.
BUSINESS CASE: This is a state of good repair initiative primarily to replace workstation technology that has exceeded its useful life, to acquire new workstation technology where needs have changed or new staff have started. The lifecycle of the typical workstation is four years. Each year approximately one quarter of the workstations are replaced to maintain a state of good repair. For FY22, that will be between 200 and 250 workstations with work from home capability.
COMMITTEE RECOMMENDATION: This item will be presented to the full board on December 17, 2021.
EXECUTIVE SUMMARY: This contract will provide for the acquisition of workstation technology to replace similar equipment that is past its useful life, and to acquire new workstation technology where needs have changed or new staff have started. For FY22, that will be between 200 and 250 workstations. Workstations will have work from home capability.
DBE/SBE PARTICIPATION: No SBE goal is assigned to this solicitation due to limited subcontracting opportunity. The prime contractor has established the Good Faith Efforts on small business participation as required by the originating contracting entity. The request for pricing was submitted to five contractors on DIR that were authorized to resell workstation equipment, three of which were certified small businesses.
PROCUREMENT: CapMetro will utilize the Department of Information Resources (DIR) contract #DIR-TSO-3808 held by Lenovo, Inc. and DIR Contract #DIR-TSO-3865 held by CDW Government LLC., to contract with CDW Government LLC., to supply Workstation Technology Equipment with Extended Warranty.
DIR awarded contracts are made available for use by Capital Metro via Title 7, Intergovernmental Relations Chapter 791, Interlocal Cooperation Contracts and The Texas Interlocal Cooperation Act. Purchases made using DIR contracts satisfy otherwise applicable competitive bidding requirements.
The pricing for Workstation Technology Equipment was determined to be fair & reasonable by DIR’s organization during its solicitation and award process. Additionally, a request for pricing was submitted to five vendors on DIR that are authorized to resell workstation equipment, three of which were certified small businesses. Only CDW Government LLC. returned a price proposal for the request.
The following is the not to exceed amount for Workstation Technology Equipment:
|
Description |
Total Not to Exceed Amount |
|
Workstation Technology Equipment |
$599,825.00 |
The contract will be a fixed price type contract.
RESPONSIBLE DEPARTMENT: Information Technology
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2021-257
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to provide adequate state of good repair for the workstation infrastructure; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to provide continued workstation infrastructure performance, reliability and security to its customers.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or his designee, is authorized to finalize and execute a contract with CDW Government, LLC. to acquire workstation technology in an amount not to exceed $599,825.
____________________ Date: ____________________
Secretary of the Board
Eric Stratton