SUBJECT:
title
Approval of a resolution authorizing the Interim President & CEO, or their designee, to finalize and execute a contract with Remix Technologies, LLC for the Remix transportation planning software solution, for a base period of three (3) years and two (2) option years in an amount not to exceed $992,000.
end
FISCAL IMPACT:
Funding for this action is available in the FY2023 Operating Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☒ 2. Community
☐ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☒ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☒ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Remix Software is a public transportation planning and scheduling tool that allows planners to analyze impacts of route changes in near, real-time to provide better and safer services to the community CapMetro serves. The software also allows for production of service planning materials that are instrumental to transit operations including route schedule blocking, operator shift run-cutting, and operator rostering options.
BUSINESS CASE: The CapMetro Planning Department currently uses Remix software to aid in planning for service changes, on-demand services, and changes in the right-of-way that impact our services and amenities. The Remix functionalities are deemed most suitable for the needs of the agency at this time and the cost and benefits of integrating a new and different planning tool would far outweigh the costs associated in terms of training existing planning and technology staff on a new system.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval by the Operations, Planning and Safety Committee on October 12, 2022.
EXECUTIVE SUMMARY: The CapMetro Planning and Development Department uses transportation planning software to aid in planning for service changes and on-demand services that impact our services and amenities. The software as a service (SaaS) platform allows the planning department to conduct a comprehensive analysis of service including route design, demographic analysis, operations costing, Title VI reporting, ability to integrate custom data into online platform for quick analysis. It also offers public outreach tools, review system accessibility and connectivity, analyze the physical conditions of the street network, develop custom visualizations, plan for on-demand service, and understand the tradeoffs of different service options.
DBE/SBE PARTICIPATION: No goal was set as this is a sole source procurement.
PROCUREMENT:
On September 1, 2022, a Request for Proposal Sole Source was issued and advertised.
The proposal from Remix Technologies, LLC was received by the due date of September 23, prior to 3:00 p.m. The proposal was reviewed in all aspects of pricing and technical approach.
The proposal from Remix Technologies, LLC was determined to be the best value to the Authority, price, and other factors considered. The contract is a fixed price for the base period of three (3) years, and two (2) option years.
|
Description |
Total Award |
|
Base Period One (November 2022 to October 2023) - Licensing costs |
$179,500 |
|
Base Period Two (November 2023 to October 2024) - Licensing costs |
$188,500 |
|
Base Period Three (November 2024 to October 2025) - Licensing costs |
$198,000 |
|
Option Period One (November 2025 to October 2026) - Licensing costs |
$208,000 |
|
Option Period Two (November 2026 to October 2027) - Licensing costs |
$218,000 |
|
Not to Exceed Total |
$992,000 |
RESPONSIBLE DEPARTMENT: Information Technology
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2022-513
WHEREAS, Capital Metropolitan Transportation Authority Board of Directors and CapMetro management recognize the need to procure and implement a best-fit strategic planning solution that will provide improved functionality to meet current and future business growth.
NOW, THEREFORE, BE ITRESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the Interim President & CEO, or their designee, is authorized to finalize and execute a contract with Remix Technologies, LLC for the Remix transportation planning software solution, for a base period of three (3) years and two (2) option years in an amount not to exceed $992,000.
____________________ Date: ____________________
Secretary of the Board
Leslie Pool