SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to utilize the Department of Information Resources (DIR) to contract with CDW Government, LLC to supply various Workstation Technology Equipment for a term of ninety (90) days from notice to proceed, in an amount not to exceed $542,218.
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FISCAL IMPACT:
Funding for this action is available in the FY2025 Operating Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☐ 2. Community
☐ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☒ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Maintaining and acquiring workstation technology, such as desktops, laptops, tablets, and accessories in a state of good repair ensures stable and reliable systems as well as the productivity of employees. Having a way to respond to staff growth is critical for agency growth management.
BUSINESS CASE: This is a state of good repair initiative primarily to replace workstation technology that has exceeded its useful life, and to acquire new workstation technology where needs have changed, or new hire staff have started. The lifecycle of the typical workstation is four years. Each year, about one quarter of the workstations are replaced to maintain good repair. For FY2025, that will be between 250 and 300 workstations.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval at the Operations, Planning and Safety Committee meeting on May 7, 2025.
EXECUTIVE SUMMARY: This contract will provide for the acquisition of workstation technology to replace similar equipment that is past its useful life, and to acquire new workstation technology where needs have changed, or new hire staff have started. For FY2025, that will be between 250 and 300 workstations.
DBE/SBE PARTICIPATION: A 0% SBE goal was assigned to this procurement, which did not include subcontract opportunities and was purchased through a cooperative purchasing agreement.
PROCUREMENT: CapMetro will utilize the Department of Information Resources (DIR) to contract with CDW Government, LLC to supply various Workstation Technology Equipment under three DIR contracts. Two DIR contracts are held by CDW Government, LLC, Contract #DIR-CPO-5093 for IT Hardware and Services and Contract #DIR-CPO-5126 for Apple Branded Products and Services. The third DIR Contract, #DIR-TSO-4159, is held by HP, Inc. for HP Branded Products, and Services with CDW Government, LLC as an authorized reseller.
DIR awarded contracts are made available for use by Capital Metro via Title 7, Intergovernmental Relations Chapter 791, Interlocal Cooperation Contracts and The Texas Interlocal Cooperation Act. Purchases made using DIR contracts satisfy otherwise applicable competitive bidding requirements. The pricing for Workstation Technology Equipment was determined to be fair & reasonable by the DIR organization during its solicitation and award process.
The term of the contract is ninety (90) days from notice to proceed. The total amount for Workstation Technology Equipment is as follows:
|
Description |
Not to Exceed Amount |
|
Workstation Technology Equipment |
$542,218.00 |
The contract is a fixed price contract.
RESPONSIBLE DEPARTMENT: Information Technology
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2025-1409
WHEREAS the Capital Metropolitan Transportation Authority Board of Directors and CapMetro management endeavor to provide adequate state of good repair for the workstation infrastructure; and
WHEREAS the Capital Metropolitan Transportation Authority Board of Directors and CapMetro management recognize the need to provide continued workstation infrastructure performance, reliability, and security to its customers.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to utilize the Department of Information Resources (DIR) to contract with CDW Government, LLC to supply various Workstation Technology Equipment for a term of ninety (90) days from notice to proceed, in an amount not to exceed $542,218.
____________________ Date: ____________________
Secretary of the Board
Becki Ross