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CAP Metro
File #: AI-2022-525   
Type: Resolution Status: Passed
File created: 8/1/2022 In control: Board of Directors
On agenda: 8/29/2022 Final action: 8/29/2022
Title: Approval of a resolution authorizing the Interim President & CEO, or their designee, to approve and execute a contract modification with Bright Horizons Family Solutions in the amount of $448,373 for the period of September 1, 2022 to August 31, 2023.
Attachments: 1. CapMetro Bright Horizon August 2022

 

SUBJECT:

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Approval of a resolution authorizing the Interim President & CEO, or their designee, to approve and execute a contract modification with Bright Horizons Family Solutions in the amount of $448,373 for the period of September 1, 2022 to August 31, 2023.

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FISCAL IMPACT:

Funding for this action is available in the FY2023 Operating Budget

 

STRATEGIC PLAN:

Strategic Goal Alignment:

1.  Customer                                           2. Community

3.  Workforce                               4. Organizational Effectiveness                                      

 

Strategic Objectives:

1.1 Safe & Reliable Service       1.2 High Quality Customer Experience          1.3 Accessible System

2.1 Support Sustainable Regional Growth  2.2 Become a Carbon Neutral Agency

2.3 Responsive to Community and Customer Needs   2.4 Regional Leader in Transit Planning

3.1 Diversity of  Staff          3.2 Employer of Choice        3.3 Expand Highly Skilled Workforce

4.1 Fiscally Responsible and Transparent   4.2 Culture of Safety    4.3 State of Good Repair                    

 

EXPLANATION OF STRATEGIC ALIGNMENT: The Child Care and Learning Center (Center) was opened in 2006 to attract and retain employees with childcare needs so that the employee would be able to work closely to their young children and have assurance that they are receiving high quality early childhood education.  This gives employees the peace of mind that their child’s developmental needs are being met and they can easily visit them during the day. This contributes to employee higher morale and job focus.

 

BUSINESS CASE: On July 25, 2016, the CapMetro Board of Directors authorized CapMetro to enter into a contract with Bright Horizons for a period of one base year and six 1-year option period for the amount of $6,443,323. A contract was subsequently awarded to Bright Horizons on August 16, 2016. This contract modification will exercise the final year of the contract, Option 6, Contract Year 7, for the period September 1, 2022 - August 31, 2023. Additional funds are needed in the amount of $448,373 which includes a contingency of $150,000.  We are requesting additional funds for this contract as a result of increased staffing cost and associated payroll costs. We also incurred additional costs as a result of COVID-19 and service recognition payments for our frontline staff. The funding for this project is included in the approved FY 2023 Operating Budget and 65% or more of the cost is reimbursed by the parents through enrollment fees and tuition.                                  

 

COMMITTEE RECOMMENDATION: This item was presented and recommended for approval by the Finance, Audit and Administration Committee on August 15, 2022.

 

EXECUTIVE SUMMARY: Over the course of the contract, the agency opened the facility to the community in order to maintain a full center and to provide childcare services in the area that was currently unavailable.  The Center is currently at or near capacity with approximately 52 full-time equivalents.  The Center serves children and grandchildren of Capital Metro and service provider employees and community children whose parents work or live close to the Capital Metro Pleasant Valley offices.  Maintaining the Center allows Capital Metro to provide an important benefit to our employees and to fill a childcare void in the community.

 

DBE/SBE PARTICIPATION: Any DBE participation will be captured as race neutral.

 

PROCUREMENT: On July 25, 2016, the CapMetro Board of Directors authorized CapMetro to enter into a contract with Bright Horizons for a period of one base year and six 1-year option periods. A contract was subsequently awarded to Bright Horizons on August 16, 2016. This contract modification will exercise the final year of the contract, Option 6, Contract Year 7, for the period September 1, 2022 - August 31, 2023.

 

RESPONSIBLE DEPARTMENT: People & Culture

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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RESOLUTION

OF THE

CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY

BOARD OF DIRECTORS

STATE OF TEXAS

COUNTY OF TRAVIS                      

AI-2022-525

 

 

WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to provide a benefit that gives access to affordable child care and learning experiences for employees' children and the community; and

WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to outsource the management of the Center to a third party.

NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the Interim President & CEO, or their designee, is authorized to finalize and execute a contract modification with Bright Horizons Family Solutions for the management of the Child Care and Learning Center's operations for $448,373 for final Option Year of the contract. 

 

 

 

 

____________________                                                                                    Date: ____________________

Secretary of the Board

Leslie Pool