SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with Unifirst Corp. for rental and cleaning of maintenance uniforms, with a base term of three years, in a total amount not to exceed $1,082,045.
end
FISCAL IMPACT:
Funding for this action is available in the FY2025 Operating Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Customer ☐ 2. Community
☒ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☒ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: CapMetro is committed to being an employer of choice which includes providing maintenance uniforms.
BUSINESS CASE: CapMetro is obligated to provide maintenance uniforms under the contracted bus operation and maintenance contract. The rental of uniforms is the fiscally prudent solution to meet that obligation.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval by the Operations, Planning and Safety Committee on May 7, 2025.
EXECUTIVE SUMMARY: As an employer of choice, CapMetro provides uniforms for vehicle, building, and facility maintenance staff, as well as the provision of winter jackets and insulated coveralls for those staff who work outdoors, and some miscellaneous supplies such as shop towels and walk-on floor mats. Unlike operators who launder and care for their own uniforms, the nature of heavily soiled maintenance uniform cleaning is better serviced by a professional heavy duty cleaning service. This contract will provide maintenance uniform needs for the next three years.
DBE/SBE PARTICIPATION: A 0% SBE goal was assigned to this procurement, which did not include subcontract opportunities and was purchased through a cooperative purchasing agreement.
PROCUREMENT: CapMetro will utilize BuyBoard cooperative, Contract No. 670-22, held by Unifirst Corp, for Uniform, Mats, and Towel Services, to provide rental and laundering of Maintenance Uniforms, Mats, and Shop Towels.
BuyBoard awarded contracts are made available for use by Capital Metro via Title 7, Intergovernmental Relations Chapter 791, Interlocal Cooperations Contract and The Texas Interlocal Cooperation Act. Purchases made using BuyBoard contracts satisfy otherwise applicable competitive bidding requirements. Pricing for rental and laundering of maintenance uniforms, mats, and shop towels was determined to be fair & reasonable by the BuyBoard organization during its solicitation and award process.
The contract is an indefinite quantity, indefinite delivery contract, for three years starting on the date of the notice to proceed. The following is the total not to exceed amount per year:
|
Description |
Not-To-Exceed Amount |
|
Year 1 Maintenance Uniforms, Mats, and Shop Towels |
$344,216.60 |
|
Year 2 Maintenance Uniforms, Mats, and Shop Towels |
$361,129.60 |
|
Year 3 Maintenance Uniforms, Mats, and Shop Towels |
$376,698.40 |
|
Grand Total |
$1,082,044.60 |
RESPONSIBLE DEPARTMENT: Bus Operations and Maintenance
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2025-1439
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and CapMetro management endeavors to be an employer of choice by providing uniform rental and cleaning services to maintenance employees.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with Unifirst Corp. for rental and cleaning of maintenance uniforms, with a base term of three years, in a total amount not to exceed $1,082,045.
____________________ Date: ____________________
Secretary of the Board
Becki Ross