SUBJECT:
title
Approval of a resolution authorizing the Interim President & CEO, or their designee, to finalize and execute a contract with ADS System Safety Consulting, LLC for safety and security certification consulting services for CapMetro’s Project Connect and other major capital projects for a base period of three (3) years with seven (7) one-year options in an amount not to exceed $10,000,000.
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FISCAL IMPACT:
Funding for this action is available in the FY2022 Capital Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☐ 2. Community
☐ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☒ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☒ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Internal and external customer service excellence meets the strategic objective of safety & risk by verifying the safety and security readiness of a project for public use. Additionally, as a component of a Project Management Plan (PMP), the safety and security certification process establish a consistent baseline for the management of safety and security activities in federally funded major capital projects.
BUSINESS CASE: Safety and security certification is a Federal Transit Administration (FTA) requirement for major capital projects with a total project cost of $300 million or more and with a Federal investment of $100 million or more. It is also a requirement of the Federal Railroad Administration’s (FRA) risk-based reduction approach. Per the JPA, delivery of safety and security certification performance is a CapMetro responsibility. Application of safety and security certification promotes an informed management decision-making process in project design, construction, testing, and initiation into revenue service. Certification also typically supports improved integration of operational considerations into project design, which offers the following opportunities:
• Improved functionality of system design
• Promotion of effective and efficient use of resources
• Reduction in work-arounds and change orders during construction
• Reduction in hazards in service and maintenance activities
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval by the Operations, Planning and Safety Committee on August 15, 2022.
EXECUTIVE SUMMARY: The Safety and Security Certification process will verify that the design, construction, fabrication, installation, testing and commissioning of all critical elements (vehicles, civil, structural and systems) have been evaluated for conformance with all applicable state and local safety and security requirements, and that they are ready for operational use. Where appropriate, the firm shall ensure the safety and security certification management process abides by the Federal Transit Administration (FTA) Handbook for Transit Safety and Security Certification (November 2002).
DBE/SBE PARTICIPATION: The contractor will exceed the goal utilizing the following DBE contractors. The goal is 9%.
ADS System Safety Consulting, LLC DBE RESPONSIVE 100%
- Self-Performing Prime Baltimore, MD Black /Male 93%
DBE Certification Confirmed
Services: Construction Management Civil Engineering
-Transit Safety and Security Solutions 7%
DBE Certification Confirmed Richmond , TX Black /Male
Services: Safety and Security Certification Support
PROCUREMENT: On March 24, 2022, an RFP was issued and formally advertised. By the closing date of April 25, 2022, three (3) proposals were received. The submittals were evaluated based on the following factors:
i. The offeror’s demonstrated, relevant work experience and capabilities of the firm as a whole and the proposed project personnel on projects of a similar size, scope, complexity and nature.
ii. The offeror’s demonstrated past performance.
iii. The methodology and quality of the work plan for the performance of the work by the offeror.
On May 17, 2022, the evaluation team came to the unanimous consensus to request Final Proposal Revisions (FPRs) from two (2) firms. Both firms submitted FPRs by the due date of June 21, 2022. The evaluation team met on June 30, 2022, and came to the unanimous consensus to recommend ADS System Safety Consulting for contract award. The proposal from ADS System Safety Consulting was rated the highest, all factors considered and was deemed the Best Value for CapMetro. The contract will be a single award task order contract, for a 3-year base period, with seven 1-year options.
RESPONSIBLE DEPARTMENT: Safety
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2022-526
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to provide its customers, general public, employees, and service providers with the safest possible environment; and
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the value of Incorporating safety and security in a consistent and dedicated program for major capital projects, including Project Connect.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the Interim President & CEO, or their designee, is authorized to finalize and execute a contract with ADS System Safety Consulting for a three-year base period, with seven (7) one-year options, for a not-to-exceed amount of $10,000,000.
____________________ Date: ____________________
Secretary of the Board
Leslie Pool