SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with Creative Bus Sales, Inc. for the purchase of fifteen (15) wheelchair accessible service support vehicles in a total not to exceed amount of $1,176,840.
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FISCAL IMPACT:
Funding for this action is available in the FY2024 Capital Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☐ 2. Community
☐ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☒ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☒ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☒ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: In the course of providing daily bus service it is sometimes necessary to transport customers in non-revenue support vehicles, including riders who use wheelchairs. Making a portion of the support vehicle fleet wheelchair accessible aligns with agency goals by supporting safe and reliable service for riders with wheelchairs, promoting a high-quality customer experience, and ensuring the system is accessible. The wheelchair accessible support vehicles will become part of CapMetro’s non-revenue fleet of vehicles and will be maintained in a state of good repair.
BUSINESS CASE: Under the new Contracted Bus Operations and Maintenance Contract, CapMetro is responsible for providing non-revenue support vehicles. The purchase of these vehicles supports these contract requirements.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval by the Operations, Planning and Safety Committee on October 11, 2023.
EXECUTIVE SUMMARY: The purchase of these fifteen wheelchair accessible vans will allow operations staff when called upon, to transport riders who use wheelchairs, ensuring a good customer experience and an accessible system. These vehicles will become part of the non-revenue vehicle fleet where they will primarily be used to support bus operations but will also be available as needed for use in demand response, rail, and administration as needed. This is a growth of the non-revenue fleet, having been previously supplied by contractors, but which will now be owned and maintained by CapMetro under the State of Good Repair plan.
DBE/SBE PARTICIPATION: This vehicle purchase does not include an opportunity for DBE/SBE participation.
PROCUREMENT: The contract will utilize the Houston-Galveston Area Council (H-GAC) Contract No. BT01-21 held by Creative Bus Sales, Inc. for Buses-Shuttle, Transit, Trams and Other Specialty Buses.
H-GAC awarded contracts are made available for use by Capital Metro via Title 7, Intergovernmental Relations Chapter 791, Interlocal Cooperation Contracts and The Texas Interlocal Cooperation Act.
Purchases made using H-GAC contracts satisfy otherwise applicable bidding requirements. Pricing for the Wheelchair Accessible Service Support Vehicles was determined to be fair & reasonable by the H-GAC during its solicitation and award process.
H-GAC pricing for Wheelchair Accessible Service Support Vehicles is referenced as follows:
|
Item # |
Description |
Quantity |
Unit Price |
Extended Price |
|
1 |
Wheelchair Accessible Vans |
15 |
$78,416.00 |
$1,176,240.00 |
|
2 |
H-GAC Fee: |
$600.00 |
|
Grand Total Price (Item 1 and 2 Inclusive): |
$1,176,840.00 |
The contract is a fixed price contract.
RESPONSIBLE DEPARTMENT: Operations and Maintenance Oversight
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2023-990
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the importance of providing an accessible system and a high-quality customer experience.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with Creative Bus Sales, Inc. for the purchase of fifteen (15) wheelchair accessible service support vehicles in a total amount not to exceed $1,176,840.
____________________ Date: ____________________
Secretary of the Board
Becki Ross