SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or his designee, to finalize and execute a contract with Bubble’z and Sudd’z for the interior and exterior cleaning of transit revenue vehicles in an amount not to exceed $3,046,880 for a three-year period.
end
FISCAL IMPACT:
Funding for this action is available in the FY2022 Operating Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Internal/External Customer Service Excellence ☐ 2. Stakeholder Engagement
☐ 3. Financial and Environmental Sustainability ☐ 4. Staff Development ☐ 5. Agency Growth Management
Strategic Objectives:
☒ 1.1 Safety & Risk ☒1.2 Continuous improvement ☐ 1.3 Dynamic Change
☐1.4 Culture of Innovation ☐2.1 Be an Employer of Choice ☐2.2 Organization Development
☐2.3 Organization Culture ☐3.1 Resource optimization ☐3.2 Safety Culture
☐3.3 Environmental Leadership ☐4.1 Educate & Call to Action ☐4.2 Build Partnerships
☐4.3 Value of Transit ☐4.4 Project Connect
EXPLANATION OF STRATEGIC ALIGNMENT: Vehicles that are cleaned and disinfected daily are critical to our core business of providing safe and reliable transportation. The daily fueling and checking of fluids in our vehicles is critical to delivering safe and reliable service.
BUSINESS CASE: Capital Metro receives cleaning services at a reasonable price under this agreement. Bubble’z and Sudd’z already cleans our vehicles onsite as a subcontractor to MV Transportation. Given recent changes to the MV contract, Capital Metro is responsible for this function. The firm agreed to continue services with no changes in pricing, making it a logical choice to maintain their services.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval by the Operations, Planning and Safety Committee on January 12, 2022.
EXECUTIVE SUMMARY: Effective January 1, 2022, the MV contract has been modified and the responsibility for providing for these services falls to Capital Metro. As CapMetro moves forward to have more direct control of the quality of service delivered, the current contractor in place will need to be retained so there is no gap in service and the transition of contracts does not cause any impact to our customers.
Bubble’z and Sudd’z provides cleaning services for the interior and exterior of transit revenue vehicles. Bubble’z and Sudd’z duties include daily tasks of removing trash, sweeping, and mopping floors, cleaning windows, sanitizing stanchion poles, passenger, and driver seats. Weekly tasks of exterior cleaning with a minimum of three times per week washing the exterior of the vehicles, vehicle rims, and checking windshield washer fluid. Lastly, a detailing requirement of every 45 days which requires full interior cleaning and hand wash/dry of exterior.
DBE/SBE PARTICIPATION: No DBE goal is assigned to this solicitation because it is an emergency procurement. However, the selected vendor is a certified DBE.
PROCUREMENT: Capital Metro performed an emergency descoping of various contract services from the MV Transportation contract, including this one. After direct negotiation with the contractor there were no changes in pricing.
|
Bubble’z & Sudd’z |
|
Interior and Exterior Cleaning - Transit Buses |
|
Type of Bus |
35-40ft Bus |
45ft Bus |
60ft Bus |
CMSV |
Total per Detail |
TOTAL ANNUAL |
|
Quantity |
350 |
44 |
31 |
|
425 |
|
|
2022 |
$101,500 |
$12,980 |
$10,385 |
|
$124,865 |
$998,920 |
|
2023 |
$103,250 |
$13,200 |
$10,430 |
|
$126,880 |
$1,015,040 |
|
2024 |
$105,000 |
$13,420 |
$10,695 |
|
$129,115 |
$1,032,920 |
|
3-yr total |
|
|
|
|
|
$3,046,880 |
RESPONSIBLE DEPARTMENT: Bus Operations and Maintenance
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2022-316
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to provide the best customer experience and to better serve Central Texas residents; and
WHEREAS the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to acquire contract services for the interior and exterior cleaning of transit revenue vehicles.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or his designee, is authorized to finalize and execute a contract with Bubble’z and Sudd’z for the interior and exterior cleaning of transit revenue vehicles in the amount of $3,046,880 for a three-year contract.
____________________ Date: ____________________
Secretary of the Board
Leslie Pool