SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with CDW Government LLC. for demand response operator tablets and mounting hardware for a period of three (3) months in a total amount not to exceed $234,313.
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FISCAL IMPACT:
Funding for this action is available in the FY2024 Capital Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☐ 2. Community
☐ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: The tablet hardware for the Demand Response operators will improve both internal and external customer service excellence by implementing the latest technology to improve operational performance with CapMetro Access & Pickup by CapMetro services. The tablet hardware will be used for the software system to meet the culture of innovation through an operator tablet application for the operator to perform their duties while operating the service.
BUSINESS CASE: CapMetro Information Technology is taking over the responsibility to provide this key operational technology used by CapMetro operators to perform their duties throughout the day with a tablet and software system the powers CapMetro Access and Pickup by CapMetro services.
COMMITTEE RECOMMENDATION: This item will be presented to the full board on July 22, 2024.
EXECUTIVE SUMMARY: CDW Government LLC. will be providing the tablet hardware that will be used for software applications that CapMetro operators use to perform their duties for CapMetro Access and Pickup by CapMetro services.
DBE/SBE PARTICIPATION: A 0% SBE goal is assigned to this procurement due to no subcontracting opportunity.
PROCUREMENT: CapMetro will utilize the Department of Information Resources (DIR) to contract with CDW Government, LLC to supply Demand Response Operator Tablets and Mounting Hardware under two DIR contracts. The DIR contracts held by CDW Government, LLC are Contract #DIR-CPO-5093 for Miscellaneous Information Technology (IT) Hardware Peripherals, Components, and Related Services and Contract #DIR-CPO-4547 for Law Enforcement, Surveillance and Security Monitoring, Emergency Preparedness, Disaster Recovery Technology Products and Services.
DIR awarded contracts are made available for use by Capital Metro via Title 7, Intergovernmental Relations Chapter 791, Interlocal Cooperation Contracts and The Texas Interlocal Cooperation Act. Purchases made using DIR contracts satisfy otherwise applicable competitive bidding requirements.
Pricing for the Demand Response operator tablets and mounting hardware was determined to be fair & reasonable by CDW Government’s organization during its solicitation and award process. The following is the not to exceed amount provided by CDW Government LLC.:
|
Description |
Total Not to Exceed Amount |
|
Demand Response Operator Tablets & Mounting Hardware |
$234,313 |
RESPONSIBLE DEPARTMENT: Information Technology
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1177
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and CapMetro management recognize the need to provide internal and external customer service excellence with CapMetro Access and Pickup by CapMetro services.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with CDW Government LLC. for Demand Response operator tablets and mounting hardware for a period of three (3) months in a total amount not to exceed $234,313.
____________________ Date: ____________________
Secretary of the Board
Becki Ross