SUBJECT:
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Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with Plante Moran, PLLC for external audit services, with a base term of three years and two option years, in a total amount not to exceed $1,383,200.
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FISCAL IMPACT:
Funding for this action is available in the FY2026 Operating Budget.
Strategic Goal Alignment:
☐ 1. Customer ☐ 2. Community
☐ 3. Workforce ☒ 4. Organizational Effectiveness
EXPLANATION OF STRATEGIC ALIGNMENT: Completion of the annual financial and compliance audits helps ensure that CapMetro is operating as a fiscally responsible and transparent steward of public funds.
BUSINESS CASE: The financial audit reports include a report on internal controls which informs the Board of Directors and management about areas of the organization that could benefit from improvements in policy and processes.
COMMITTEE RECOMMENDATION: The item was presented and recommended for approval by the Finance, Audit and Administration committee on October 8, 2025.
EXECUTIVE SUMMARY: This contract is for professional auditing services including financial statement audits of CapMetro and its retirement plans, Federal Single Audit, and the application of agreed-upon procedures related to compliance with the National Transit Database (NTD) reporting requirements and the Public Funds Investment Act. The financial audit reports include a report on internal controls, which informs the Board of Directors and management about areas of the organization that could benefit from improvements in policy and processes. The Single Audit evaluates the organization’s compliance and internal control over federal financial assistance programs in accordance with guidance published by the U.S. Office of Management and Budget.
SBE PARTICIPATION: A 10% SBE goal was assigned to this procurement. The contractor has committed to 10% during the term of the contract and will be monitored.
PROCUREMENT: On May 27, 2025, a Request for Proposal was issued and formally advertised for External Auditing Services. By the closing date of June 30, 2025, a total of nine (9) proposals were received. The technical evaluation factors included demonstrated commitment to allocating adequate resources to ensure adherence to target deadlines, as well as the qualifications, experience, and capabilities of the proposed audit team. These factors also considered relevant work experience and capabilities, especially experience with transit authorities, and demonstrated past performance. As a result of the team’s thorough evaluation of all 9 proposals, the proposal received from Plante Moran, PLLC was deemed the best value, considering price and other factors, including technical capability. The resulting contract term will have a three-year base period with two one-year option periods. The contract will be fixed price with a total not-to-exceed amount of $1,383,200.00 for the three-year base period and two one-year option periods.
RESPONSIBLE DEPARTMENT: Finance
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2025-1609
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and CapMetro Management recognize the need to procure external audit services.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with Plante Moran, PLLC for external audit services, with a base term of three years and two option years, in a total amount not to exceed $1,383,200.
____________________ Date: ____________________
Secretary of the Board
Becki Ross