SUBJECT:
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Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with Hatch Associates Consultants, Inc. for rail operations consulting and technical support services for a three (3) year base period with up to five (5) option periods for a twelve (12) month duration in a total amount not to exceed $6,573,004.
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FISCAL IMPACT:
Other: Some of the funding is available in the FY2024 Operating Budget. This is a task order contract and future funding will be programmed into future operating budgets.
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☐ 2. Community
☐ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☒ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☒ 1.3 Accessible System
☒ 2.1 Support Sustainable Regional Growth ☒ 2.2 Become a Carbon Neutral Agency
☒ 2.3 Responsive to Community and Customer Needs ☒ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☒ 4.1 Fiscally Responsible and Transparent ☒ 4.2 Culture of Safety ☒ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Hatch Associates Consultants, Inc. is the prime contractor who assisted Capital Metro in implementing a PTC system that complied with the federal mandate. They will lend their expertise once again in this consulting and technical support contract to enable Capital Metro to optimize expanding development of Rail operations and ensure we are providing our customers with a reliable, safe, and excellent transportation service.
BUSINESS CASE: The work may include technical oversight for design review, installation, and construction on new or existing rail assets such as at grade crossings, sidings, and main tracks within the existing PTC corridor as a single integrated project and rail vehicles. Each of the tasks under this single integrated project may be performed as funding and constructability allows. The work may be divided into the following: Optimization Scope of Work, Design Scope of Work, Construction Scope of Work, and Support Services. It should be recognized that notwithstanding this division, the components of the work may overlap.
Services associated with the work includes but is not limited to: consulting and technical services to support design review; technical review; procurement; construction; testing and validation; hazard risk analysis; modification and updates to FRA required documents; training; and other. The single integrated project is anticipated to be initiated in 2024 and expected to be completed by 2030. Note: There will be no requirement for engineering or architectural work associated with this contract.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval at the Operations, Planning and Safety Committee meeting on March 18, 2024.
EXECUTIVE SUMMARY: On August 10, 2020, Capital Metro implemented a Positive Train Control (PTC) system on its regional rail corridor in response to a mandate from Congress via the 2008 Railroad Safety Improvement Act (RSIA). The RSIA required all railroads with regularly scheduled commuter rail passenger service to fully implement a Positive Train Control (PTC) system that increases safety by reducing human errors. As Rail continues to expand our consultants will support expansion providing design criteria, support contract renewals/solicitations and adherence to federal and state regulations.
DBE/SBE PARTICIPATION: A 7% SBE goal was applied to this project based on availability of subcontract opportunities. The Contractor has committed to 7% SBE participation and will be tracked during the term of the contract.
PROCUREMENT: On November 21, 2023, a Request for Proposals (RFP) was issued and formally advertised. By the closing date of December 27, 2023, one (1) proposal was received from Hatch Associates Consultants, Inc. The evaluation team met on January 9, 2024, to discuss the matrix results of evaluations of proposals and requested an oral discussion with the firm. Following oral discussions, a Final Proposal Revisions (FPR) was requested. The evaluation team met on February 12, 2024, to discuss the matrix results of FPR evaluation and determination was made to recommend Hatch Associates Consultants, Inc. for award to the Capital Metro Board of Directors. The firm was deemed the most qualified, responsive, and responsible for the solicitation requirements. Pricing was deemed fair and reasonable based on a cost analysis. The resulting contract will be an indefinite delivery/indefinite quantity task order contract. The term is a three (3) year base period from the Notice of Award with up to five (5) option periods for a twelve (12) month duration in a total amount not to exceed $6,573,004.
RESPONSIBLE DEPARTMENT: Rail Department.
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1108
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to obtain Consulting and Technical Support services to support Rail Operations projects including construction, design and operations for signal, track and vehicle.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with Hatch Associates Consultants, Inc. for rail operations consulting and technical support services for a three (3) year base period with up to five (5) option periods for a twelve (12) month duration in a total amount not to exceed $6,573,004.
____________________ Date: ____________________
Secretary of the Board
Becki Ross