SUBJECT:
title
Approval of a resolution authorizing the Interim President & CEO, or their designee, to finalize and execute contracts with EEA Consulting Engineers, Jackson & McElhaney Architects, McKinney Architects Inc., MWM Design Group, and Stantec Architecture Inc. for Architecture and Engineering services for a two (2) year base period and three (3) option years on a task order basis in an aggregate amount not to exceed $24,000,000.
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FISCAL IMPACT:
Funding for this action is available in the FY2022 Capital Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☒ 2. Community
☐ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☒ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☒ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☒ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Architecture and Engineering Services are required to provide design and engineering services for Capital Metro facility projects. These services ensure safe and reliable transit infrastructure for our customers.
BUSINESS CASE: The budgets for Capital Metro projects include funding for architectural and engineering services for any existing facility, proposed facility, feasibility studies, analyses, evaluations, and other design services as needed. The funding for this is available in the respective FY 22 capital project budgets and those project budgets are included in the Five-Year Capital Improvement Plan.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval by the Operations, Planning and Safety Committee on August 15, 2022.
EXECUTIVE SUMMARY: Capital Metro requires architectural and engineering services to design renovations for existing facilities, proposed facilities, feasibility studies, analyses, evaluations, and other design services as needed. Through these Architectural and Engineering task order contracts, Capital Metro will secure the services of professional architects, mechanical, electrical, and plumbing engineers, interior designers, landscape architects, audio and visual designers, smart technology engineering and environmental engineering. Funding for these services is included in the approved budget for Capital Improvement Projects.
DBE/SBE PARTICIPATION: The contractors will meet or exceed the 12% goal utilizing the following DBE contractors.
EEA Consulting Engineers DBE RESPONSIVE 12%
-Cotera + Reed Architects Hispanic Male 0%
Austin, TX
No DBE Certification
Services: Agriculture, Interior Design
-Tsen Engineering Caucasian /Female 3%
Austin, TX
DBE Certification confirmed
Services: Structural
-Sunland Group, Inc. Caucasian/ Female 8%
Austin, TX
DBE Certification confirmed
Services: Supplies cost estimating services
-Baer Engineering and Environmental Asian/Female 1%
Consulting, Inc.
Austin, TX
DBE Certification confirmed
Services: Environmental
Robert Jackson & Michael McElhaney Architects, Inc. RESPONSIVE 20%
-Seventh Spectrum Studios Caucasian /Female 8%
Austin, TX
DBE Certification confirmed
Services: Professional Services - Interior Design
-Jose I. Guerra, Inc. Hispanic/Male 10%
Austin, TX
DBE Certification confirmed
Services:
Professional Services - MEP/FP & Structural Engineering Design
-Sunland Group, Inc. Caucasian/ Female 2%
Austin, TX
DBE Certification confirmed
Services: Supplies cost estimating services
-DataCom Design Group, LLC Hispanic/ Female 0%
Austin, TX
No DBE Certification
Services: Professional Services - Technology Design and Consulting
McKinney York Architects RESPONSIVE 12%
-Aptus Engineering, LLC Asian /Male 4%
Austin, TX
DBE Certification confirmed
Services: MEP Engineering Services
-Garcia Design, Inc. Hispanic/Male 1%
Austin, TX
DBE Certification confirmed
Services:
Professional Services - Landscape Architecture Services
-Structures PE, LLP Hispanic/ Female 3%
Austin, TX
DBE Certification confirmed
Services: Structural Engineering Services
-Garza EMC, LLC Hispanic/ Male 4%
Austin, TX
DBE Certification Confirmed
Services: Civil Engineering Services
MVM DesignGroup DBE RESPONSIVE 12%
-Jose I. Guerra, Inc. Hispanic/Male 11%
Austin, TX
DBE Certification confirmed
Services:
Professional Services - Supply MEP Structural Engineering & Commissioning Services
-Sunland Group, Inc. Caucasian/ Female 1%
Austin, TX
DBE Certification confirmed
Services: Supplies cost estimating services
-COMBS Consulting Group, LP Caucasian/ Female 0%
Austin, TX
No DBE Certification confirmed
Services: Supply Audio/Visual & Smart Technology Services
-Baer Engineering and Environmental Asian/Female 0%
Consulting, Inc.
Austin, TX
DBE Certification confirmed
Services: Environmental Consulting Services
Stantec Architecture Inc. DBE RESPONSIVE 12%
-Fuse Caucasian/Female 5%
Austin, TX
DBE Certification Confirmed
Services: Architecture Services
-DAVCAR, Inc. dba: Hispanic/Male 3%
DAVCAR Engineering Services
Austin, TX
DBE Certification confirmed
Services: Civil Engineering
-McGray & McGray Caucasian/Female TBD%
Austin, TX
DBE Certification confirmed
Services: Land Survey Services
-Olivier, Inc. Black/Female 2%
Houston, TX
DBE Certification Confirmed
Services: Project Controls and Compliance Administration
-Coleman Associates Caucasian/Female 2%
Austin, TX
DBE Certification confirmed
Services: Landscape Architecture
.
PROCUREMENT: On May 13, 2022, a request for Statements of Qualifications was issued and formally advertised. By the closing date of June 13, 2022, eight (8) submittals were received. Submittals were rated based on the following factors: The offeror’s demonstrated, relevant work experience and capabilities of the firm as a whole and of the proposed project personnel on projects of similar size, scope, complexity and nature, the offeror’s demonstrated an understanding of the project undertaking, the proposed plan for the performance of the and the technical approach proposed by the offeror, the offeror’s on-call Task Order Management Plan that demonstrates an understanding of the task order process and experience in task order cost and schedule management, and quality assurance and quality control (QA/QC) of the deliverables and the Offeror's demonstrated technical background and past performance.
The submittals from five out of eight offerors were rated acceptable, all factors considered. Capital Metro negotiated and finalized pricing based on cost and market evaluation of the hourly rates, overhead and profit for similar services. The contracts are indefinite delivery, task order contracts. The term is two (2) base years from the Notice of Award with three (3) option years. Total estimated amount of all five years for five contracts: $24,000,000.
RESPONSIBLE DEPARTMENT: Capital Construction & Facilities
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2022-517
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management acknowledge Architecture and Engineering Services are required to provide design and engineering services for Capital Metro facility projects to ensure safe and reliable transit infrastructure for our customers; and
WHEREAS, Capital Metro requires architectural and engineering services to design renovations for existing facilities, proposed facilities, feasibility studies, analyses, evaluations, and other design services as needed.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority board of directors that the Interim President & CEO, or their designee, is authorized to finalize and execute contracts with EEA Consulting Engineers, Jackson & McElhaney Architects, McKinney Architects Inc., MWM Design Group, and Stantec Architecture Inc. for a two (2) year base period and three (3) option years on a task order basis in an aggregate amount not to exceed $24,000,000.
____________________ Date: ____________________
Secretary of the Board
Leslie Pool